Specialist, Security Administration

Job Title : Specialist Location : SBC Corporation Department Name : Security-Administration Req : 0000209762 Status : Hourly Shift : Day Pay Range : $34.93 - $54.15 per hour Pay Transparency : The above reflects the anticipated annual range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. Job Overview : The Corporate Security Specialist is a member of the Corporate Security Leadership Team. In support of the development of Corporate Security Team as a service line, and in support of the Corporate Security mission to compassionately protect and help the people, property, and quality of our health system, together, the Corporate Security Operations Specialist will assist in the coordination and the flow of communications into and out of the Corporate Security department, manage the office operations, provide financial and budget analysis for the Corporate Security Department, be responsible for multi-media content development, oversee the reservation and schedule of the Corporate Security Situation Room, and provide support for special projects for the Chief Security and Safety Officer. Qualifications : Required : Bachelor's Degree required. At least five years of Executive or Secretarial or finance experience in a healthcare office setting. Excellent administrative skills, including written and verbal communication skills. Strong skills in Microsoft Word, Outlook, Excel, and PowerPoint. Preferred : Master's Degree Preferred education in Finance, Business, Corporate Security, National Security, Criminal Justice, Law, Business Management, Emergency Management, or related field. Experience working in a Corporate Security, Hospital Security, or Contract Security department. Scheduling Requirements Full Time Essential Functions : Typing speed 60-80 wpm. Must be results and goal oriented with critical thinking and multi-tasking capabilities. Must have ability to communicate effectively and efficiently across a highly-matrixed organization. Experience in the management of security budgets. Ability to assess and manage calendars and schedule events. Ability to work in a fast-paced environment requires the need to be highly organized and change course immediately while maintaining a positive attitude and strong work ethic. Create PeopleSoft Requisitions and invoices for requisitions and follow up of payment. Investigate the monies left in PO's for invoice purposes, invoices for Capital, PO's and Follow Up on Invoice status / check requests - resolve discrepancies. Must have the ability to effectively Multi-task, Prioritize and take the initiative. Responsible for maintaining daily calendar, create and coordinate meetings and documentation. Strata Upload documents, Capital Budget Sheets, enter new users, Export Reports from Strata for Capital Information, Confirm Strata is integrated with PeopleSoft on some of the entries. Preferred Membership in Security Organization including from ASIS International or IAHSS. Responsible for maintaining the budget of the Corporate Security organization; this includes creating PeopleSoft Requisitions and invoices for requisitions and follow up of payment and investigating the monies left in PO's for invoice purposes, Invoices for Capital, PO's and Follow Up on Invoice status and check requests to resolve discrepancies. Leads the development of multimedia presentations for various committees including the Workplace Violence Committee and Workplace Disruption and Prevention Committee. Maintains dashboards for the Office of Corporate Security as needed which includes workplace violence as well as Security Operations Data through the electronic call logging system. Coordinates the Front Office of Corporate Security including the schedule and tours associated with the Situation Room and the Corporate Security Operations Center. Plans annual events associated with security and handles additional projects, as necessary. Creates and Collaborates across a network of critical internal and external stakeholders including Human Resources, Legal, Information Security, Quality, Facilities, Communications, local / state / federal law enforcement, intelligence agencies, and other external security committees and partnerships. Benefits and Perks : At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to : Paid Time Off including Vacation, Holidays, and Sick Time Retirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental Leave Tuition Reimbursement Student Loan Planning Support Flexible Spending Accounts Wellness Programs Voluntary Benefits (e.g., Pet Insurance) Community and Volunteer Opportunities Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more! Choosing RWJBarnabas Health! RWJBarnabas Health is the premier healthcare destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education. Equal Opportunity Employer