Coordinator, Administrative Services (19628)

This position is being re-advertised.

Position Vacancy Announcement

Florida A&M University's Division of Student Affairs is pleased to announce the acceptance of qualified applications for the Coordinator, Adminstrative Services vacancy.

Responsibilities

Provides front desk support with service excellence and assists students, faculty, staff and administrators; Directs phone calls to the appropriate staff members or departments and annotate messages as needed; Coordinates direct and indirect communication, as well as dissemination; Receives, routes, and responds to telephone calls, and faxes; Sort, logs and distributes incoming mail and prepares outgoing mail; Maintains a comprehensive and confidential electronic filing system for project documentation, budget, reports, student records, correspondence; Establish and maintain both paper and computer based files; Prepares forms and materials for office functions : purchase requisitions, invoices, travel arrangement, travel authorizations, and expense reports, work orders, etc; Produce photocopies; Minor maintenance of copier; and maintain office inventory of project and general office supplies.

Maintain inventory of departmental forms and publications; Schedule and maintain conference meeting room; Provide oversight and assistance to student workers; Provide back-up support for other departments within the Division of Student Affairs; Assists with review, processing and follow-up of budget, requisitions and position descriptions; Maintains division-wide organizational charts and directories; and performs other duties as deemed appropriate.

Minimum Qualifications

Bachelor's degree in appropriate area of specialization and two years experience; or master's degree in an appropriate area of specialization.

Recommended Competencies

• Promotes and demonstrates service excellence;
• Self confidence and willingness to contribute to a team-based environment;
• Possess good organizational and office management skills;
• Ability to manage multiple projects simultaneously, operate independently, take initiative and to follow-through;
• Competency in Windows XP to support Word, PowerPoint, Excel, Access, Outlook and the Internet;

Ability to learn and work with University's PeopleSoft modules; and,

Willingness to work during special events and programs.

Pay Plan

This is an Administrative and Professional (A&P) position.

Conditions of Employment

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

How To Apply

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Reasonable Accommodation

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.

Equal Opportunity / Access

Florida A&M University is an Equal Opportunity Employer.