Project Coordiantor

Project Coordinator / Accounting Specialist

We are seeking a detail-oriented Project Coordinator / Accounting Specialist to manage accurate and timely invoicing based on contract milestones, deliverables, or time and materials. The ideal candidate will have a keen eye for detail and the ability to interpret complex contracts and agreements.

Responsibilities :

• Review and interpret customer contracts, agreements, and change orders to extract billing terms, payment schedules, and invoicing requirements.
• Verify billing rates, discounts, retention, and other pricing elements outlined in contracts.
• Coordinate with legal, sales, project management, and finance teams to resolve ambiguities or discrepancies in contracts and billing data.
• Maintain detailed documentation of billing logic, supporting schedules, and customer communications.
• Track billing schedules, renewals, and contract modifications to ensure accuracy throughout the contract lifecycle.
• Collaborate with the accounts payable team to ensure alignment between customer invoicing, vendor payments, and overall project financials.
• Support audits and compliance reviews by providing contract, billing, and payment documentation.
• Help maintain and improve billing policies, contract review procedures, and contract-to-invoice processes.
• Respond to client inquiries regarding invoices, billing disputes, or payment issues in a professional and timely manner.

Essential Skills :

Additional Skills & Qualifications :

Work Environment :

This position is onsite, providing an opportunity to work closely with a dynamic team. The company has experienced significant growth, having doubled in size over the last seven years, creating a vibrant and expanding work environment.

Job Type & Location :

This is a Contract to Hire position based out of New Lenox, IL.

Pay and Benefits :

The pay range for this position is $29.00 - $31.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off / Leave (PTO, Vacation or Sick Leave).

Application Deadline :

This position is anticipated to close on Nov 26, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.