Executive Assistant (San Jose)Career Group • San Jose, CA, US

Executive Assistant (San Jose)

Career Group • San Jose, CA, US

20 hours ago

Job type

Part-time

Job description

A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits.

This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed).

Responsibilities

Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods.

Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries.

Process expenses and manage reimbursements in a timely manner.

Attend meetings, manage logistics, and track action items to completion.

Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities.

Liaise with Personal Assistants managing executive calendars to maintain alignment.

Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building.

Assist in planning and executing larger firm gatherings, conferences, and special events.

Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands.

Requirements

5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI / tech background preferred.

Proven ability to manage multiple priorities across different teams with diplomacy and professionalism.

Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.).

Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment.

Strong written and verbal communication skills; ability to keep executives and teams aligned.

Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders.

Team-oriented, self-starter mentality with strong decision-making skills.

Compensation & Benefits

Salary : $140,000$160,000

Bonus and Profit Share eligible

Outstanding benefits package

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here :

https : / / careergroupcompanies.com / california-privacy-notice / .

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

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Executive Assistant • San Jose, CA, US

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