Administrative Assistant - Portfolio Insights

Administrative Assistant

Join AbbVie's Portfolio Insights team as an administrative assistant providing essential support to a dynamic team of senior scientific and business professionals.

The Portfolio Insights team is essential to managing AbbVie's growing portfolio of innovative medicines and aesthetic products. The team guides senior leaders across R&D, Commercial, Strategy and BD to make data-driven decisions that will ultimately bring forward innovative medicines and life-changing products to people worldwide.

The Administrative Assistant will be a close partner to the Head of Portfolio Insights in helping to shape cross-functional portfolio decisions and manage organization-wide processes.

Responsibilities :

Administrative Support : Deliver comprehensive administrative assistance to the Head of Portfolio Insights, ensuring seamless operations.

Calendar and Travel Management : Efficiently manage complex calendars and coordinate travel arrangements.

Problem Solving : Proactively identify and resolve scheduling conflicts and other administrative challenges.

Meeting and Interaction Scheduling : Coordinate meetings and preparation for key cross-functional governance processes within AbbVie.

Team Administration : Organize team meetings, training sessions, and other functions to facilitate team collaboration and development.

Cross-Administrative Collaboration : Partner effectively with other administrative professionals to share best practices, provide backup support, and ensure smooth coordination across executives and teams.

Onboarding Support : Coordinate office setups and onboarding processes for new employees.

Confidential Information Handling : Consistently manage confidential or business-sensitive information with discretion.

Procedure Adherence : Follow company purchasing and other established corporate procedures.

Availability : Maintain consistent presence and responsiveness during standard business hours to provide timely support to leaders and co-support executives.

Technology Utilization : Employ intermediate to advanced skills in Microsoft Office Suite and other business-specific software tools.

Qualifications :

High School diploma or equivalent required. Some college preferred.

1+ years previous administrative experience or equivalent.

Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements

THIS POSITION IS A HYBRID OPPORTUNITY REQUIRING AT MINIMUM THREE (3) DAYS ONSITE IN OUR NORTH CHICAGO, IL OFFICES.

Travel 10-15%.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical / dental / vision insurance and 401(k) to eligible employees.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.