Talent.com
No longer accepting applications
Records Manager

Records Manager

Government JobsBeaufort, SC, US
3 days ago
Job type
  • Full-time
Job description

Records Manager

The Records Manager oversees the development, implementation, and maintenance of the municipal governments records management program. This includes the classification, storage, retention, retrieval, and destruction of official records in compliance with local, state, and federal laws and regulations. The Records Manager ensures transparency, legal compliance, and efficient access to public records and information. In addition, this position is responsible for the administration and management of the Citys Freedom of Information Act (FOIA) program.

Essential Functions :

  • Develop, implement, and maintain a citywide records management program.
  • Classify and index records according to standardized systems (e.g., retention schedules).
  • Ensure compliance with state public records laws, open records requests (e.g., FOIA), and records retention policies.
  • Coordinate with city departments to establish and enforce records retention and disposal schedules.
  • Train departmental staff on proper records management procedures, including both paper and electronic formats.
  • Implement and supervise the digitization of records and ensure proper storage and access to electronic records and archives.
  • Respond to records requests from the public, staff, legal counsel, and other agencies.
  • Conduct regular audits of departmental records practices to ensure compliance and efficiency.
  • Maintain a disaster recovery plan for critical records.
  • Manage contracts and relationships with records storage vendors, if applicable.
  • Will perform other related tasks assigned by the City Manager.

Education and Experience :

  • Associates or bachelors degree in public administration, Records / Information Management, or a related field.
  • Minimum 3-5 years of experience in records management, preferably in a government or public sector setting.
  • Certification such as CRM (Certified Records Manager) or municipal clerk certification (e.g., CMC / MMC) preferred.

    • Knowledge, Skills and Abilities :

  • Thorough understanding of records management principles and legal compliance (e.g., records retention laws, privacy regulations).
  • Familiarity with records management software and electronic document management systems (EDMS).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential and sensitive information with discretion.
  • Ability to train and support other staff across multiple departments.

    • Physical Requirements :

  • Primarily office based. This work requires sitting, speaking or hearing, and requires standing and walking.
  • May be required to lift boxes of records (up to 30 lbs.).
  • Requires occasional evening hours to meet deadlines or respond to urgent records requests.

    • Equal Employment Opportunity Statement :

    The City of Beaufort is an Equal Employment Opportunity employer. The City of Beaufort will provide reasonable accommodation for otherwise qualified individuals. The City of Beaufort does not discriminate on the basis of age, disability, gender or sex, race, color, religion, national origin, veterans status or genetic information.

    Create a job alert for this search

    Manager • Beaufort, SC, US