Mail Room Clerk

About the job Mail Room Clerk

What is the primary purpose of this position? Why does this position exist, and how does it contribute to accomplishing our goals as a company? Comments

The primary purpose of this position is to (1) perform delivery and pickup of mail &

packages to/from the post office, firm clients, and courts, and (2) process daily mail

using mailing software (3), Organize and maintain mailroom inventory and equipment

Describe this position's Essential Functions: (Tasks, duties & responsibilities of the

job. Outline the core responsibilities of the position. Highlight the day-to-day

activities of the position.

1. Pick up/drop off mail at the post office daily

2. Ensure that the Mail manifest is correct and date stamped.

3. Drive attorneys and staff to court and appointments

4. File documents at the courthouse

5. Deliver and pick up documents to various locations within downtown and a few

miles outside of downtown ie Precinct 6 and Precinct 7 offices.

6. Ensure company vehicles are well maintained on a weekly basis. ie car washes

and regular oil changes.

7. Assist with processing incoming mail: Open incoming mail primarily to identify

incoming payments. Promptly process and deliver mail around the office.

8. Familiar with how to run and maintain mailroom equipment

9. Assist with the delivery and inventory of office supplies

10. Assist with Attorney pickup and drop off at various Houston locations

11. Assist with the pickup and delivery of the attorney's miscellaneous outside office supplies

request.

Describe the Physical Demands & Work Environment

1. While performing the duties of the job, the employee is regularly required to sit,

reach with hands and arms to stoop, kneel, crouch, and talk or hear.

2. The employee will occasionally be required to lift, stand, stoop, and make use of

Safety-approved stools and step ladders to reach high shelves.

3. Requires heavy lifting (boxes, furniture, etc.), generally exceeding 100lbs

4. Significant amount of time is spent driving and walking

Describe this positions Non-Essential Functions: (These duties are performed

either very infrequently or could be performed by others without altering the

underlying reason the job exists. Outline responsibilities of the position that are not

absolutely necessary but the employee may need to perform occasionally).

1. Process supplies request from various department and submit purchase

requisitions to office vendors.

2. Restock and maintain breakrooms, if short staffed from time to time

3. Process out-going mail using: Mail metering machine & ERR software package.

4. Mail out files electronically, stuff envelopes, etc.

5. Act as back up for outer county area runs.

6. Act as back up for Mailroom Clerk

What knowledge, skills and abilities will be necessary for this position to

succeed? (Knowledge focuses on the understanding of concepts. Skills are the

practical application of theoretical knowledge. Abilities are the innate traits or

talents that a person brings to a task or situation. Examples: Leadership,

communication, team player, ability to work with numbers, software skills, planning, etc.).

1. Must have valid driver's license

2. Well- organized and detail oriented

3. Excellent time management skills; punctual; excellent attendance

4. Solid work ethic

5. Good communication skills

6. Good computer skills

7. Clean driving record and (preferably) knowledge of the Downtown area, esp. the

courthouses as well as the Houston area in general.

8. Willing to cross train for additional duties that are part of the daily mailroom

/runner operations

9. Ability to work in high-volume, fast paced environment

10. Ability to lift a minimum of 50 lbs.

11. High school diploma/GED is a must.

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