Accounts Payable Clerk

Accounts Payable Clerk

The Accounts Payable (AP) Clerk is responsible for the accurate and timely processing of purchase order (PO) and non-purchase order invoices, ensuring payments are made in accordance with company policies, internal controls, and vendor terms. This position plays a key role in maintaining strong vendor relationships, reconciling accounts, and supporting continuous process improvement within the Accounts Payable function. In addition, this role serves as the backup for the Hog Payment Specialist, which involves assisting with the reconciliation of daily hog harvest data, verifying payments to producers, and analyzing data variances. Strong analytical and Excel skills are essential to perform these duties accurately and efficiently.

Key Responsibilities

• Review, verify, and process purchase order and non-purchase order invoices in SAP in a timely and accurate manner.
• Match invoices to POs and goods receipts; resolve discrepancies by working with Purchasing, Receiving, and Cost Accounting.
• Process non-PO invoices ensuring appropriate GL coding, cost centers, and approval workflows are followed.
• Manage and reconcile vendor statements to ensure accounts are current and all invoices are processed for payment.
• Prepare weekly payment runs (ACH, checks, wires) ensuring compliance with internal approval thresholds.
• Maintain and update vendor master data in SAP in collaboration with the Vendor Master Team, ensuring accurate tax IDs, payment terms, and banking details.
• Research and resolve invoice and payment inquiries from vendors and internal departments promptly and professionally.
• Support the month-end close process by preparing AP accruals, reviewing GR / IR reports, and ensuring all invoices are posted to the correct period.
• Monitor aging reports and identify items requiring follow-up or escalation.
• Ensure compliance with internal controls, company policies, and audit requirements.

Hog Payment Specialist Backup Duties

Systems and Tools

Additional Responsibilities

Qualifications