Position : Department Administrative Assistant (SAP / ARIBA)
Location : Ann Arbor, MI, 48105
Duration : 12 Months
Job Type : Temporary Assignment
Work Type : Onsite
Payrate : $ 29.00 - 29.00 / hr.
Overview :
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a recognized prominent global enterprise in the automotive sector, listed among the top 50 companies in the Global Fortune rankings. As a leading player in the global automotive industry, our client manufactures vehicles in 27 countries and effectively markets them across over 170 countries and regions worldwide.
Job Description :
Skills / Duties and Responsibilities
- General administrative support duties for PTT Department, working collaboratively with GM, Dept TM's and collaborating with other PT Div. Admins.
Duties include but are not limited to :
Personnel Support
New hire setup / preparation (incl. desk setup, required access, and general onboarding support) for TM's, CP's and resident Japan-StaffMaintaining Dept. organization chart (with GM)Maintaining Evacuation List for team members in 1555, 1588, and 1555 Evaluation buildings.Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.)Budget Management (Direct Funding, Indirect / Operations Budget & Capex)
Indirect / Operating Budgets
Attend budget meetings as required. Monthly status reporting to GM / PTT MgrsPurchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures.Monthly accrual preparation and submission.Budget corrections (reclasses) – preparation & submission of correction request.Direct Budget (Annual Job Requests)
Gather and compile JRN support requests, compare to forecasted numbers and take action to resolve discrepancies.Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals.Capital Budget
Working collaboratively with project leads, input POR's and track status.Assisting annual FADAR (Fixed Assets) maintenance activitiesGeneral
Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).Assisting in coordinating Exec / Guest / Japan Visitor toursCoordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements)Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions.Arranging travel as required through the travel agency.Occasional mail distributionOther
Assisting PTT GM & Managers in Special Projects as required.Cross-company communications at all organizational levels to support department operations and problem resolution.Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required.Knowledge Capture / IT Systems - Assist in maintenance and occasional data storage / restructuring activities.Requirements and Qualifications :
3+ years of general office / department support experience.Excellent verbal, written, interpersonal and customer service skills.Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint.Knowledge / proficiency with SAP / Ariba is strongly preferredStrong accounting / financial background would be a plusStrong ability to work independently and collaborate with other team membersAbility to effectively communicate with team members at all levels within the organizationTekWissen Group is an equal opportunity employer supporting workforce diversity.
