Administrative Assistant III

Administrative Assistant III

Primary focus is providing administrative support for multiple managers and / or directors in the selling organization in order to relieve them of administrative details. Works under general supervision and receives detailed instructions only for new assignments.

Your responsibilities will include :

• Performs general administrative duties that may include coordinating meetings / calendar management, arranging travel, and ordering / maintaining supplies.
• Prepares expense reports for selling managers and directors.
• Schedules appointments and makes travel arrangements.
• Plans and coordinates meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.
• Assists in the preparation of reports, graphs, and presentations using Microsoft Office tools.
• Creates purchase orders in Ariba / MyBuy and manages a small number of invoices.
• Onboards new employees, maintains vacation records, and assists sales team with administrative tasks.
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Willingness to be flexible, assume additional responsibilities, and coordinate activities with co-workers.
• Ad hoc projects as required.

Required qualifications :

Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs.