PhD Graduate Program Manager

PhD Graduate Program Manager

The School of Data Science at the University of Virginia is seeking a Graduate Program Manager who will support School of Data Science Ph. D. students to meet their personal and professional goals.

The University of Virginia School of Data Science-the first of its kind in the nation-is guided by common goals : to further discovery, share knowledge, and make a positive impact on society through collaborative, open, and responsible data science research and education.

The successful candidate will be expected to carry out the following key job functions :

• Academic Advising - You will serve as the frontline contact for Ph.D. students and faculty. This includes advising students on enrollment requirements and tracking academic progress for programmatic milestones such as qualifying exams, defenses, and graduation. You will work closely with faculty on curricular offerings and timing to ensure student success.
• Academic Program Management - This role will provide administrative coordination of an academic program and works closely with the faculty Ph.D. Program Director. You will collaborate with leadership to draft policies, develop procedures, set timelines, implement program reviews, and ensure necessary compliance with institutional policies and procedures. You will work across functional areas by building and maintaining student-focused processes within admissions, marketing, student affairs, career services, etc.
• Instructional Support - Oversee the design, implementation, and evaluation of instructional support (Graduate Teaching Assistants, Instructional Assistants, Graders) for every Data Science course across all programs.
• Student Programming and Event Planning - You will plan and implement program-specific academic and co-curricular events. This includes assisting with program budget planning and administration, space allocation, staff supervision, and other administrative tasks.

Minimum qualifications :

Preferred Qualifications :

Anticipated Salary Range : $55,000 - 70,000 Anticipated Start Date : October 2025

Health and Other Benefits :

UVA offers the choice between 3 different health plans; vision and dental insurance; life insurance; benefits savings accounts; starting with 22 days of paid time off a year in addition to 12 or more paid holidays; 8 weeks of paid parental leave; short term disability; up to $4,360 after your first year for combined use of tuition toward a degree-seeking program or up to $2,000 for professional development including classes, certification training and conferences; and more!

Application Process :

Please apply through the University job board, Careers at UVA, and search for R0076739. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their 'Jobs Hub'. Applicants must complete an application online with the following documents : a resume and cover letter. Applications that do not contain all required documents will not receive full consideration. Process for internal UVA applicants : Please apply through your Workday home page. Search 'Find Jobs' and then R0076739.

References will be completed via UVA's standardized process SkillSurvey Reference. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A background check is required and will be conducted per university policy prior to the first day of employment.

We welcome applicants from a broad range of backgrounds and offer training and mentorship to ensure your success!

For questions about the position, contact Andrea Kester, Data Science Registrar, at ak3jg@virginia.edu. For questions about the application process, please contact Daniel Strong, Senior Human Resources Recruiter, at das6zb@virginia.edu.