ADMINISTRATIVE ASSISTANT - BUILDING

Position Type :

Secretarial / Clerical

Date Posted : 11 / 5 / 2025

Location : Bear Creek School

Date Available : 12 / 08 / 2025

Closing Date : 11 / 13 / 2025

POSITION TITLE : Administrative Assistant - Building

STATUS : Nine (9) Month position, (days consistent with student days as assigned); Hours assigned 7 : 45 a.m. - 4 : 15 p.m.

BUILDING : Bear Creek

DEPARTMENT : Secondary / Elementary

EMPLOYMENT TYPE : Non Exempt

CATEGORY : Support

REPORTS TO : Administrator / Principal

SUPERVISES : None

MINIMUM PAY RATE : $16.81 / hour

General Responsibilities / Job Summary :

This is full performance clerical work. Duties involve a variety of office support responsibilities performed at this level either in school buildings generally or for a functional program.

Work is supervised by an administrative superior. Assignments are stable in nature and are carried out in accordance with existing instructions, precedents, practices, and procedures.

Essential Functions / Duties :

• Draft, modify, and disseminate basic school bus routes and special runs; assigns students to buses and student identification numbers; records names of student riders; as needed; keeps program records and completes and submits state reports; warehouses materials
• Maintain and update the District student record management system; periodically review student data and correct any errors; manage, organize and update student and staff historical records; oversee and manage enrollment for all students K-12; communicate with families, staff and the community on all issues regarding enrollment; work with the Home and School Visitor on attendance reporting
• Maintain various school records (employees, students, attendance, lunch count, free and reduced lunch, athletics, equipment, discipline, etc.) and prepares related reports
• Process student enrollment changes
• Input data and maintain databases
• Maintain inventory; as requested, order and distribute supplies
• Maintain and publish school calendar of events; schedule conferences; solicit volunteers for activities
• Maintain and update student and staff historical records
• Coordinate and complete enrollment of all new students K-12
• Maintain petty cash and related fiscal records
• Verify free and reduced price meal applications
• Assist parents and students with account information, refunds and transfers
• Assist staff with departmental and district policies and procedures
• Prepare and follow-up on purchase orders for building / department
• Complete and issue student working papers
• Handle building / department emergencies
• Accurately word process correspondence, report, memoranda, forms, agendas, program data, financial information, announcements, booklets, and schedules; desktop publishes newsletters and flyers
• Greet office visitors and answer the telephone; determine purpose of contact and responds to inquiries within area of responsibility or refers person to the appropriate staff member
• Operate public address system; place outgoing calls
• Receive, open, sort, and distribute incoming and prepare outgoing mail
• Establish, maintain, and retrieve data from, manual and automated files
• Duplicate, collate, and distribute materials
• Operate standard office and office specific equipment
• Assist in preparation of attendance tracking
• Attend work regularly and on time, and complete assigned tasks

Additional Duties :

Knowledge, Skills and Abilities :

Minimum Qualifications :

Working Conditions :

Evaluation :

Performance will be evaluated annually in accordance with the provisions of the applicable policies of the Elizabethtown Area School District

Interested individuals are requested to complete the application online at www.etownschools.org no later than November 13, 2025.

The above job description is intended to describe the general nature and level of work being performed by employees assigned to this job title. This is not a comprehensive or exhaustive list of all job duties and responsibilities. Employees may be expected to perform tasks that are not included in the job description. The Elizabethtown Area School District reserves the right to amend or change job responsibilities as needed to support the best interests of students, employees and communities within the District.