Deputy Director of Construction Safety Documentation

Deputy Director of Construction Safety Documentation

Join to apply for the Deputy Director of Construction Safety Documentation role at MBTA

Deputy Director of Construction Safety Documentation

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Join to apply for the Deputy Director of Construction Safety Documentation role at MBTA

This position will assist and support the Construction Safety Departmentwith the MBTA's initiatives in managing safety documentation and utilizing data analytics to enhance safety performance and oversight on capital projects and Transit Oriented Development projects that affect MBTA operations. This position will emphasize the importance of safety documentation practices, accurate data collection, and the analysis of safety trends.

This position will be responsible for ensuringthat all construction projects maintain complete and compliant safety documentation, track leading and lagging indicators, and utilize data-driven evidence to mitigate hazards. This role will collaborate with project teams, contractors, and oversight agencies, to uphold safety standards and meet regulatory requirements. The role also plays a key part in ensuring the timely receipt, review, and processing of safety documentation involving capital projects.

This position will manage internal tracking systems and dashboards to monitor documentation flow and project compliance. It will also work closely with oversight agencies and internal stakeholders to support regulatory and agency oversight submissions.

• Utilize the MBTA’s construction safety inspection software to collect, manage, and retrieve safety inspection data from project sites, ensuring information is captured accurately for analysis and reporting.
• Provide staff guidance and training on properly using construction-related safety documentation tools and systems.
• Identify leading and lagging metrics, to evaluate safety trends and ensure continuous improvement in hazard identification, prevention, and mitigation.
• Prepare and distribute weekly and monthly construction safety reports to Construction Safety managers and senior leadership, summarizing inspection findings, incident trends, inspection activity levels, and key safety metrics that require attention.
• Ensure that reports are clear, concise, and highlight progress and areas of concern in the safety performance of capital projects.
• Monitor and ensure contractor / MBTA compliance with federal, state, and local applicable laws, statutes, regulations, rules, and guidelines for safety.
• Collaborate with teams across the authority to develop and maintain safety analytics dashboards and tools that provide real time monitoring of safety performance indicators and project compliance status.
• Oversee the construction safety documentation process for all capital projects and Transit Orientation projects and ensure that each project submits and updates these documents in accordance with MBTA policies.
• Review and audit Health and Safety Plans (HASP) and other safety submittals provided by contractors.
• Maintain organized and accurate safety documentation logs and records for all active construction projects
• Administer, revise, and maintain the internal folder structure and document management system to ensure that safety records (inspection reports, incident reports, CAPs, etc.) are retained, stored securely, and made accessible.
• Review and suggest improvements to safety inspection forms, checklists, and documentation templates.
• Prepare and submit required safety documentation and reports to oversight agencies and internal stakeholders. This includes fulfilling documentation requests and formal reports to bodies such as the Massachusetts Department of Public Utilities (DPU) and the Federal Transit Administration (FTA).
• Assist in processing and tracking Corrective Action Plans (CAPs) and other directives resulting from incidents or audits.
• Oversee the procurement and distribution of Personal Protective Equipment (PPE) and other safety-related materials for construction projects
• Coordinate with the Budget team to forecast needs, manage orders within budget, and ensure field personnel have the necessary equipment to work safely.
• Work with internal company programs and departments to assist with gathering information and data needed.
• Support and work collaboratively with all management within the MBTA Safety Division with promoting a safety culture.
• Respond, either directly or through others, to emergencies twenty-four (24) hours per day, seven (7) days per week. The position requires on-call duties and responsibilities on a rotation basis.
• Respond to hazardous conditions and perform field observations as needed.
• Drive a company or personal vehicle to visit work sites and to assist at emergencies and / or events as needed.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with the Authority's customer service quality standard
• Perform all other duties and projects that may be assigned.

Supervision

Preferred Experience and Skills

Seniority level

Seniority level

Director

Employment type

Employment type

Full-time

Job function

Job function

Other

Industries

Government Administration

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