Administrative Assistant (Transitioning to Bookkeeper)

Job Description

Job Description

Position Summary

The Administrative Assistant (Transitioning to Bookkeeper) position is designed for an individual who will initially provide administrative support to Campbell Business Solutions, LLC, and gradually assume bookkeeping responsibilities as they progress through accounting coursework. This dual-focus role offers the opportunity to learn and grow within the accounting field while supporting day-to-day business operations.

Initial Responsibilities - Administrative Assistant

Provide administrative support to management and accounting staff.

Manage incoming calls, emails, and client communications in a professional and timely manner.

Maintain digital and physical filing systems, ensuring documents are organized and accessible.

Schedule and coordinate meetings, appointments, and deadlines.

Assist with data entry, document preparation, and spreadsheet management.

Support onboarding processes for clients and new team members.

Perform other general office tasks as assigned.

Progressive Responsibilities - Bookkeeper (as coursework is completed and skills are acquired)

Process and record day-to-day financial transactions, including accounts payable and accounts receivable.

Reconcile bank and credit card accounts on a regular basis.

Assist with payroll data entry and payroll tax filings.

Maintain accurate and up-to-date client financial records.

Generate and review basic financial reports.

Support senior accounting staff with month-end and year-end closing tasks.

Assist with sales tax filings and other compliance-related documentation.

Required Qualifications

Strong organizational skills and attention to detail.

Proficiency with Microsoft Office Suite and / or Google Workspace.

Excellent verbal and written communication skills.

Ability to manage multiple priorities and meet deadlines.

Willingness to learn accounting and bookkeeping processes.

Preferred Qualifications

Experience in administrative support, customer service, or office management.

Familiarity with accounting software (QuickBooks preferred).

Actively enrolled in or planning to enroll in accounting or bookkeeping coursework.

Growth Path

This position is structured for professional growth. The employee will begin as an Administrative Assistant, focusing on office and client support tasks, and will transition into a Bookkeeper role as accounting coursework is completed. Responsibilities and title may be updated to reflect the expanded role and skill set.

Location : Baton Rouge, LA

Department : Administrative / Operations

Employment Type : Part-Time, Remote

Minimum Experience : Entry-Level

Compensation : $20-$25 Hourly DOE