Senior Administrative Specialist - Housing AuthorityGovernment Jobs • Flagstaff, AZ, US
Senior Administrative Specialist - Housing Authority
Government Jobs • Flagstaff, AZ, US
7 days ago
Job type
- Full-time
Job descriptionOversee applicant intake and eligibility screening for all Housing Authority programs, ensuring compliance with HUD regulations through thorough collection, verification, and evaluation of required documentation Serve as the senior point of contact for applicants and prospective applicants, offering guidance on program qualifications and application processes Coordinate with external agencies and employers to verify applicant-provided information and resolve discrepancies in income, assets, and household composition Maintain and update applicant data systems, including electronic files, waitlists, and eligibility records, ensuring data integrity and accessibility for authorized staff Support case management and leasing operations by preparing and distributing complete applicant files Deliver high-level, responsive customer service to applicants, residents, community members, and agency partners Respond to general and sensitive inquiries regarding housing program policies, application status, and eligibility criteria Provide resource referrals to support housing stability and broader social service access Collects and processes tenant payments, maintains accurate receipts and payment records in accordance with financial protocols Manages internal communications, processes incoming and outgoing correspondence, and distributes materials to appropriate personnel and external stakeholders Responsible for overall records management in adherence with appropriate record retention schedules and privacy requirements Maintains secure, confidential records in both digital and physical formats, adhering to retention schedules and privacy requirements Prepares reports, data summaries, and written correspondence for internal use, compliance, and decision-making support Monitors and maintains inventory of office and program supplies, ensuring continuity of operations Develops and maintains standardized briefing materials for all programs and supports communication strategies to inform and prepare applicants and residents Maintains and updates Fair Market Rent and Rent Reasonableness databases, ensuring accurate information is available for staff use and public reference Oversees content development and updates for the Housing Authority's webpages on the City of Flagstaff website, ensuring information is accurate, user-friendly, and in alignment with compliance and community outreach goals Drafts, edits, and formats official reports, public documents, and internal communications with a focus on clarity, professionalism, and organizational consistency Serves as the primary staff liaison to the Housing Authority Board, ensuring full compliance with Arizona Open Meeting Law Prepares and distributes agendas, maintains public notices and records, and takes and finalizes official meeting minutes Coordinates Housing Authority Board logistics and communications, supports onboarding of new board members, and ensures timely, accurate information flow between staff and board leadership Performs special projects and additional responsibilities as assigned in support of division goals and Housing Authority initiatives High School Diploma or General Equivalency Diploma Four (4) years of progressively responsible office experience, including experience working simultaneously on multiple projects Four (4) years of computer skills including MS Word, Excel, PowerPoint and web-based applications Four (4) years of experience involving public interaction Or any combination of education, experience, and training equivalent to the above Minimum Requirements Experience or training in multifamily property management, social science, housing or a related field. Bi-lingual skills (English / Spanish, Navajo, American Sign Language). Must possess, or obtain upon employment, a valid Arizona driver's license Regular attendance is an essential function of this job to ensure continuity Ability to work well with the general public, low-income and elderly individuals, and people with disabilities Due to the nature of this work, the position requires someone pleasant, personable, patient, and who desires to assist those in need Maintains security of confidential information Maintains awareness of local social service agencies and community resources to provide information and referral services to applicants, clientele, and the public Arizona State Retirement System with 100% Match 457 Deferred Compensation Options Up to 4% Annual Pay for Performance Increase Group Insurance including Health, Dental and Vision coverage Flexible & Health Savings Accounts 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance First-Time Homebuyer Assistance Qualified Public Student Loan Forgiveness Employer Tuition Assistance Employee Clinic, Telehealth, Wellness Program & Incentives Tobacco Cessation Program Employer Assistance Program Recognition including Workaversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards Employee Discounts : Mountainline Bus Eco Pass, Aquaplex, and Recreation Centers
Senior Administrative Specialist
Are you someone who is ready to make a difference within their local community? If so, the City of Flagstaff is seeking a qualified individual to join our team! As the City's newest Senior Administrative Specialist with the Housing Authority, you will actively support and uphold the City's stated mission and values. The Senior Administrative Specialist will provide support to the Administrative Specialist with increased focus on internal customer service, including CFHA Board liaising, supply ordering, on-site IT assistance, general office management, and related duties. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on our employees and the community we serve.
The Senior Administrative Specialist will :
- Provide advanced administrative, programmatic, and operational support to ensure the effective delivery of Housing Authority services
- Serve as a central liaison between staff, applicants, residents, community partners, and the Housing Authority Board
- Ensure efficient front desk and office operations and excellent customer service across all housing programs
- Provide excellent customer service to both internal and external customers
Program Intake, Eligibility & File Management
Customer Service & Community Relations
Administrative & Operational Support
Program Materials & Communications
Housing Authority Board Administration
Other Duties
Other duties as assigned
Minimum requirements :
Desired experience and training :
Other requirements :
Compensation and benefits :
We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you'll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community. Our total compensation package includes best-in-class benefits and an annual salary of $42,556.80 - $63,835.20, based on the candidate's qualifications and experience. Plus :
Create a job alert for this search
Housing Specialist • Flagstaff, AZ, US
Related jobs
We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...Show more
Responsibilities The primary responsibility of this position is to read meters and record consumption of the water used, cleaning of meter boxes, and removal of vegetation impeding access to meters...Show more
THE ARMY HEALTH CARE ADVANTAGE As a member of the Army health care team, you'll receive benefits that you won't be able to get in a civilian career.
Challenging Work Feel inspired with great case di...Show more
Description & Requirements.Location : Sedona, AZ (with potential future office location in Flagstaff).Holistic Planning is a comprehensive financial planning firm dedicated to helping clients ac...Show more
Remote Jobs are now available in your area.This position is a work from home position.You will not need to come into the office.
Benefits : Health Insurance, 401K, Vacation& PTO.Apply now! Work f...Show more Army Social Workers use their skills to enhance unit readiness and the well-being of Soldiers and their families If you are a practicing professional as a social worker and want to combine your spe...Show more 
Host Healthcare is seeking a travel Occupational Therapist for a travel job in Flagstaff, Arizona.Job Description & Requirements Specialty : Occupational Therapist Discipline : Therapy Start Date : 11...Show more THE ARMY HEALTH CARE ADVANTAGE As a member of the Army health care team, you'll receive benefits that you won't be able to get in a civilian career.
Challenging Work Feel inspired with great case di...Show more 
Nightingale Nurses is seeking a travel Occupational Therapist for a travel job in Flagstaff, Arizona.Job Description & Requirements Specialty : Occupational Therapist Discipline : Therapy Start Date : ...Show more
Trustaff Allied is seeking a travel Occupational Therapist for a travel job in Flagstaff, Arizona.Job Description & Requirements Specialty : Occupational Therapist Discipline : Therapy Start Date : 11...Show more
Recently named one of Arizona's Top Workplaces, Arizona Arthritis & Rheumatology Associates, P.Rheumatology practice in the United States.
The practice has over 51 providers, 11 sites and ov...Show more THE ARMY HEALTH CARE ADVANTAGE As a member of the Army health care team, you'll receive benefits that you won't be able to get in a civilian career.
Challenging Work Feel inspired with great case di...Show more 
Stability Healthcare is seeking a local contract Occupational Therapist for a local contract job in Flagstaff, Arizona.Job Description & Requirements Specialty : Occupational Therapist Discipline : T...Show more
LocumJobsOnline is working with Opportunity Healthcare to find a qualified Family Practice PA in Coconino County, Arizona, 86023!.
Family Practice Physician Assistant job in Coconino County, AZ — of...Show more LocumJobsOnline is working with Opportunity Healthcare to find a qualified Family Practice NP in Coconino County, Arizona, 86023!.
FNP Family Nurse Practitioner job in Coconino County, AZ — offering...Show more Army Social Workers use their skills to enhance unit readiness and the well-being of Soldiers and their families If you are a practicing professional as a social worker and want to combine your spe...Show more 
LocumJobsNetwork is working with Opportunity Healthcare to find a qualified Family Practice PA in Coconino County, Arizona, 86023!.
Family Practice Physician Assistant job in Coconino County, AZ — o...Show more
MedPro Healthcare Allied Staffing is seeking a travel Occupational Therapist for a travel job in Flagstaff, Arizona.Job Description & Requirements Specialty : Occupational Therapist Discipline : Ther...Show more
Remote Senior Financial Analyst ($50-$60 / hour)
Data Annotation • Flagstaff, Arizona
Remote
Full-time +1
Last updated: 11 days ago • Promoted
County Meter Reader
Meter Reader • Bellemont, AZ
Full-time
Last updated: 30+ days ago • Promoted
Active Pathologist
United States Army • Sedona, AZ, US
Full-time
Last updated: 12 days ago • Promoted
Administrative Assistant
Insperity • Sedona, AZ, US
Full-time
Last updated: 2 days ago • Promoted
Work From Home
Remote Jobs • Bellemont, AZ
Remote
Full-time
Last updated: 30+ days ago • Promoted
Active Social Worker
United States Army • Sedona, AZ, US
Permanent
Last updated: 13 days ago • Promoted
Travel Outpatient Occupational Therapist (Hand Therapy) - $2,664 per week
Host Healthcare • Bellemont, AZ, US
Full-time
Last updated: 11 days ago • Promoted
Reserve Endodontist
United States Army • Sedona, AZ, US
Full-time
Last updated: 13 days ago • Promoted
Travel Outpatient Occupational Therapist (Hand Therapy) - $2,712 per week
Nightingale Nurses • Bellemont, AZ, US
Full-time
Last updated: 11 days ago • Promoted
Travel Occupational Therapist - $2,831 per week
Trustaff Allied • Bellemont, AZ, US
Full-time
Last updated: 10 days ago • Promoted
Admin MA
ARIZONA ARTHRITIS & RHEUMATOLOGY ASSOCIATES • Flagstaff, AZ, US
Full-time
Last updated: 9 days ago • Promoted
Reserve Entomologist
United States Army • Sedona, AZ, US
Full-time
Last updated: 13 days ago • Promoted
Local Contract Outpatient Occupational Therapist (Hand Therapy) - $63 per hour
Stability Healthcare • Bellemont, AZ, US
Full-time
Last updated: 10 days ago • Promoted
Physician Assistant (PA) - Family Practice - $109,000 to $152,000 per year in Coconino County, AZ
LocumJobsOnline • Coconino County, AZ, US
Full-time +1
Last updated: 30+ days ago • Promoted
Nurse Practitioner (NP) - Family Practice - $120,000 to $152,000 per year in Coconino County, AZ
LocumJobsOnline • Coconino County, AZ, US
Full-time +1
Last updated: 30+ days ago • Promoted
Reserve Social Worker
United States Army • Sedona, AZ, US
Permanent
Last updated: 12 days ago • Promoted
Physician Assistant (PA) - Family Practice - $109,000 to $152,000 per year in Coconino County, AZ
LocumJobsNetwork • Coconino County, AZ, US
Full-time +1
Last updated: 30+ days ago • Promoted
Travel Outpatient Occupational Therapist (Hand Therapy) - $2,767 per week
MedPro Healthcare Allied Staffing • Bellemont, AZ, US
Full-time
Last updated: 11 days ago • Promoted