Sales Office Assistant

Sales Office Assistant

Rare opportunity to work for a leading real estate team in-person (not remote) in Portland, Oregon. We are looking for someone who is flexible, is excellent at project management including marketing and administrative tasks, is efficient with their time, communicates well, and is productive with a positive attitude. A real estate license is not required. If you thrive in a hard-working environment where high standards are expected, this is a great opportunity for you.

Responsibilities

• Provide high level administrative/executive support to a top multifamily team
• Manage marketing campaigns including Constant Contact emails, physical mail and postcard campaigns
• Monitor and report on client engagement with listings
• Create and manage follow-up lists to ensure all deliverables are completed in a timely fashion
• Create and proofread marketing materials including property proposals, offering memorandums, digital and social media content, and more
• Research and manage property inventory and comparable properties
• Quality control and document management: verify documents relating to real estate transactions are accurate, complete, saved and shared appropriately
• Maintain highly organized electronic files including a list of outstanding items and provide support in collecting outstanding items
• Database entry and projects including updates when properties trade (Salesforce experience a plus)
• Additional administrative duties as assigned

Qualifications

• Real estate or escrow experience strongly desired
• Experience in Adobe Creative Suite and ability to work with InDesign templates to quickly create offering memorandums
• Excellent organizational and project management skills
• A leader in time management and ability to coordinate with others to complete work by deadlines
• Highly proficient in MS Office including Outlook, PowerPoint, Excel and Word
• Excellent verbal and written communication
• High attention to detail with ability to proofread and error check
• Ability to produce high-quality detailed work in a timely fashion with little supervision
• Desire to learn and grow in the industry as well as master new computer programs as needed
• Professional, motivated, and customer-service oriented

$26 - $30.30 an hour

The anticipated hourly range for candidates who will work in Portland, OR is $26.00 - $30.30. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states.

Benefits & Perks: Medical, Dental, and Vision Insurance; Short-Term & Long-Term Disability Coverage; Flexible Spending Accounts (FSA); Cancer Guardian Program; 401(k) Plan with Company Match; Wellness Program; Employee Assistance Program (EAP). Additional benefits may be available based on position and eligibility. We are committed to supporting our employees' well-being and professional growth.