Asset / Risk Management : Administrative Assistant, Full-Time, Non-Exempt

POSITION SUMMARY

Support the Southern California Conference ("SCC") in accomplishing its mission, "to exalt Christ by

cultivating healthy churches and schools and embody its values of integrity with transparency, engagement,

stewardship, unity in diversity, and relationships and team.

Perform a wide range of office and administrative functions to ensure office operations run efficiently and effectively.

ESSENTIAL FUNCTIONS

• Regular attendance and punctual attention to duties listed below.
• Composes and prepares routine correspondence for signature.
• Answers the phone, retrieves messages, provides information and receives information.
• Prepares and distributes notices of Asset Management Committee Meetings.
• Record, index and maintain Minutes of Asset Management Committee Meetings.
• Assist in setting up Escrow Documents for signature.
• Assist with legal documents - Notes, Grant Deeds, Deeds of Trusts, Substitution of Trustee, Full Reconveyances, Leases, etc.
• Notarize documents on request.
• Prepare, compile, maintain data and documents to support annual tax exemption applications.
• Exhibit proficiency in or the ability to learn asset management software to track and develop reporting for trends and analysis of all Conference properties;
• Develop and maintain calendar and schedule for department and department Director.
• Participate in all office activities such as weekly staff meeting / worship, department / committee meetings and conference socials.
• Upgrade office skills and enhance knowledge regularly by attending approved seminars and webinars for professional and personal development.
• Comply with policies and procedures of the Conference, including but not limited to those in the employee handbook and the North American Division Working Policy.
• Perform other duties as assigned.

ESSENTIAL RISK MANAGEMENT FUNCTIONS :

REQUIRED QUALIFICATIONS

To perform this job, the individual

character above reproach, and

Education and Experience

Competencies

Personality Traits

Professional, punctual, flexible, tactful and discreet, approachable, proactive, dependable, pleasant, "can-do" attitude,

professional appearance, high level of emotional and social intelligence.

Appropriately represent the Seventh-day Adventist Church and the Southern California Conference in a professional

and appropriate manner including attire and demeanor.

PHYSICAL DEMANDS

While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods : sit, stand; walk; use hands and fingers; reach with arms; talk; and hear. The employee is occasionally required to climb, balance, stoop, and kneel. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 30 pounds. Specific vision abilities required by this job include close, distant, color, peripheral vision and ability to adjust focus.

WORK ENVIRONMENT

Work usually takes place in an office environment where the noise level is moderate in both indoor and outdoor environment. Travel on assignment will be required at times. May be required at times to work on weekends for different events or meetings.

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.