Project Manager - Closeout (Term Limited)

Project Manager - Closeout (Term Limited)

Under general direction, manages, administers, and leads capital projects and actual design and construction in assigned area of responsibility within the Capital Delivery Department; ensures that projects are constructed within time and budget constraints and in full compliance with ST, local, state, and federal policies, procedures, rules, and regulations; organizes and leads project teams through project initiation and implementation; develops and manages project specific scopes, schedules, and budgets; interfaces and works cooperatively with other Agency departments to implement and support Agency wide programs and to obtain consensus and approvals related to project or task; ensures payments to contractors are proper and timely and change management of costs is proper and well documented; manages consultants and Washington State Department of Transportation (WSDOT) teams involved with the administration of the contracts; provides for the proper staffing of assigned projects; and represents the Agency on a local and regional level to inform and educate the public on current and future regional transit projects.

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Leads, coordinates, schedules, assigns, and inspects the daily work activities of assigned staff, consultants, and contractors.
• Procures design consultants and construction management consultants; coordinates and tracks consultant scope of work; verifies submittals including monthly reporting; monitors schedules; participates in the development of project feasibility studies, site selection, technical documentation of environmental analysis, and environmental reports for federal and state agency review and approval; facilitates the approval of project environmental phase including to develop environmental / legal notices and publications required to issue environmental documentation; negotiates and manages scope, quality, schedule, costs, risk, personnel, consultants / contractors of design, construction, and signage; manages project budgets and schedules for design and construction; ensures all scope of work includes proper adherence to all applicable codes and design practices; negotiates and approves change orders; forecasts future work for budget and schedule purposes; manages spending and monitors expenditures of project budgets and grants; and presents contracts and amendments to either the Change Control Board, Sound Transit Finance Committee or Sound Transit Board for their consideration.
• Manages the progress of the design team including the budget and resources; maintains key project milestones; performs quality control of the design for best practices and code compliancy; manages and reallocates contract funds if appropriate; distributes plans for review and approval by various sources both internal and external to Sound Transit; and monitors consultants work to determine if they are meeting the duties required by the scope of work.
• Reviews design plans, environmental documentation, transportation studies, sign location plans, message schedules, graphic art files and other design documentation required to permit development project; reviews estimates for technical quality and adherence to applicable codes and standards; reviews and evaluates each plan submittal, permit, environmental, and land use requirements and analyzes and solves complex technical problems and situations; reviews and gathers comments from interested parties and reviews the comments with the design team and determines how each comment is best addressed.
• Coordinates and mediates competing goals and expectations of the project with operations, Sound Transit, local cities, and the surrounding community; coordinates with a wide group of users and operators of facilities to ensure proper operation and the completion of construction; and ensures the best practical project has been constructed.
• Negotiates Intergovernmental Agreements (IGA) with partner cities and agencies; agreements include joint use of capital funds or shared operations of a given facility; defines each project partners roles and responsibilities.
• Serves as team leader for design and construction projects performed by Agency staff, consultants, and contractors ensuring adherence to quality, budget, and schedules; plans, prioritizes, assigns, reviews, and participates in the work of assigned staff; establishes schedules and methods for providing assigned services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly; leads working groups to implement Agency programs; and interacts with project partners, local agencies, and jurisdictions to share knowledge, negotiate issues, and develop collaborative relationships.
• Performs constructability reviews; reviews plans and specifications for constructability and bid ability at the 30%, 60%, 90% and ready to advertise stages; provides suggestions and recommendations for better design; analyzes construction risk factors using experience and knowledge to determine risk and develop methods to minimize and control risk; for construction of projects in the state right-of-way (ROW), works with Washington State Department of Transportation (WSDOT) team to ensure Agency goals and objectives are met while allowing the WSDOT group to function in their usual and accustomed manner; establishes budgets and task orders; and approves changes.
• Maintains project level records concerning design, environmental, contract, meetings, and other; prepares reports and briefings on project status, progress, changes, and related items related to scope, schedule, and budget; analyzes, tracks, and reports on trends in project development, schedule, and budget in conjunction with the Department's Project Control group; represents Sound Transit on a local and regional level to inform and educate the public on current and future transit projects; develops meeting agendas and writes speaking points; and responds to and resolves inquiries and complaints.
• Provides support to the department and others on matters as directed; serves as staff on a variety committees as assigned; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and / or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

Education and Experience : Bachelor's degree in Engineering, Architecture, Construction Management, or closely related field. Four years of experience managing construction projects or architecture / engineering design work and construction administration involving claims avoidance and resolution, procurement / contracts management, and design work and construction administration that includes two years of leading or supervising small to mid-size projects, and reading construction plans and specifications, preferably in a public sector transit related organization; Or an equivalent combination of education and experience.

Preferred Licenses or Certifications : Project Management Professional, PMP.

Required Knowledge and Skills : Operational characteristics, services, and activities of a project program area. General principles, practices, and procedures of business administration and public administration. Project control principles, practices, and procedures. Project management principles and practices. Public contract administration principles and practices. Principals of construction management, materials sampling and testing, and surveying procedures and terminology. Methods and techniques of data collection, research, and report preparation. Methods and techniques of statistical and financial analysis. Building codes and other industry standards of practice and design. Product specification and performance literature. Agency procedure manuals and other staff resources. Principles of business letter writing and basic report preparation. Principles and applications of critical thinking and analysis. Modern office procedures, methods, and equipment including computers and supporting applications. Principles and practices of record keeping and records management. Pertinent federal, state, and local laws, codes, and regulations. Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities. Principles and practices of governmental budget preparation and administration. Principles of business letter writing and basic report preparation. English usage, spelling, grammar, and punctuation. Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. Principles of team leadership including lead project / supervisory principles and practices. Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public. Interpreting and administering contracts, policies, and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. Interpreting and applying applicable federal, state, and local policies, laws, and regulations. Providing technical expertise and assistance in administering the project management functions for a variety of programs and projects. Collecting, evaluating, and interpreting information and data from multiple sources. Conducting research and analysis and providing appropriate recommendations based on findings. Performing constructability reviews. Analyzing and reviewing financial plans and related budgetary information to determine impact on projects and cost controls. Preparing clear and concise analytical, administrative, and financial reports. Assisting with budget preparation and administration. Responding to inquiries and in effective oral and written communication. Maintaining good customer relations with positive customer service orientation. Applying lead project management techniques and principles. Working cooperatively with other departments, Agency officials, and outside agencies. Monitoring program / project operating budgets, costs, and schedules. Leading, supervising, delegating, communicating, and providing feedback and work direction to assigned staff