Administrative Assistant

General Overview of Job :

Performs a variety of administrative and staff support duties for The Children’s Ark, which require a range of skills and knowledge of organizational policies and procedures. Assume Director duties in his / her absence. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents. Maintain and foster effective communication with Director.  Assist with other duties as needed; may include food preparation, van chauffeuring, answering the phone, responding to parent questions, and opening and closing the center.  Participate in special events.  Responsible for occasionally meeting teacher responsibilities.

Responsibilities & Duties :

Operational Functions :

• Coordinates and performs a range of staff and / or operational support activities; serves as a liaison with management, teachers, and parents in the resolution of day-to-day administrative and operational problems.
• Provides administrative / secretarial support for the Director such as answering telephones, assisting visitors, and resolving and / or referring a range of administrative problems and inquiries.
• Operates personal computer to compose and edit correspondence and / or memoranda from dictation, verbal direction, or knowledge of established policies and procedures.
• Prepares or assists with the preparation of scheduled reports; performs basic information gathering and analysis and / or forecasting, as specifically directed.
• Assists Director and staff in problem-solving, project planning, and development and execution of stated goals and objectives.
• Posts, maintains parent balances, monitors, and reconciles internal ledgers; may serve as a paymaster; may manage petty cash disbursements and reconciliation.
• Establishes, maintains, and updates children and staff files, databases, records, and / or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.
• Requisitions supplies, printing, maintenance, and other services.
• Keep weekly enrollment count to order food.
• Assist in preparing and distributing food as needed. Must secure Food Handler license.
• During the summer months, provide tours and information to potential Ark parents.
• Assist in classroom coverage as needed.
• Establish and maintain an email database for all families.
• Performs miscellaneous job-related duties as assigned.

Other Duties :

Requirements :

Education / Work Experience :

Abilities and Skills :

Spiritual Maturity :

Mental and Physical Demands :

The mental discipline and physical requirements that occur regularly in performing the job :

Exposure to :

About The Children's Ark :

The name Sent Church comes from multiple places in scripture, including John 20 : 21, where Jesus said “Peace be with you! As the Father has sent me, I am sending you.”In the same way that Jesus served as an ambassador to the greatness and goodness of God, we want to fulfill that role for our world as well. It’s our privilege to be a missionary for Jesus, whether we have to cross an ocean or an alley to tell someone of His love and forgiveness. We want to equip you to do exactly that, wherever He might be sending you.The Children’s Ark - The Children's Ark Christian Day School was founded in 1994. It is a ministry of Sent Church that seeks to provide a safe educational environment for children to learn and grow. We aspire to partner with families to help develop young children socially, emotionally, intellectually, physically, and spiritually. Our staff is dedicated to serving the needs of our families. We offer full-time daycare, an amazing indoor playground, and a commitment to helping children learn about