Position : Accounting Manager (Construction & Facilities Maintenance)
Job Class : Full-time (Remote)
Work Schedule : EST — New York business hours
Reports to : Company President (partners closely with the CFO)
Direct Reports : Staff Accountant; AP / AR Specialists
Summary
The Accounting Manager owns day-to-day accounting and finance operations and leads a small team in a high-volume repair, maintenance, and construction environment. This role is heavy on reconciliations and US GAAP accrual accounting , with deep responsibility for construction-specific practices including job costing percentage-of-completion revenue recognition , and Work-in-Progress (WIP) management, specifically Costs in Excess of Billings (underbillings) and Billings in Excess of Costs (overbillings) . You'll drive month-end close, prepare and analyze financial statements, ensure compliance with accounting standards, and continuously improve processes and controls.
Essential Functions
Full-Cycle Accounting & Close
- Own month-end, quarter-end, and year-end close; prepare and review journal entries (accruals, deferrals, revenue, payroll, inventory / parts, prepaid, fixed assets).
- Produce accurate and timely financial statements (P&L, Balance Sheet, Cash Flow) with variance analysis and commentary.
- Maintain the chart of accounts and cost codes; ensure consistent, accurate coding across a high volume of transactions.
Reconciliations
Perform and review bank and credit card reconciliations (monthly and as needed), merchant / processor reconciliations, and daily cash application reviews.Reconcile all balance sheet accounts (AR, AP, inventory / parts, payroll liabilities, accrued expenses, prepaids, fixed assets, retained earnings).Tie-out subledgers to the GL (AR aging, AP aging, WIP, inventory / parts), resolving discrepancies promptly.Construction & Project Accounting
Manage job setup, job costing, and budget-to-actual tracking for construction and high-volume R&M / quick-turn work orders.Prepare monthly WIP schedules , including Costs in Excess of Billings and Billings in Excess , with clear roll-forwards and GL tie-outs.Apply US GAAP revenue recognition for construction (e.g., percentage-of-completion) and service / maintenance revenue streams.Oversee progress billings , change orders, retainage, and closeout documentation.AP / AR, Billing & Cash
Oversee AP (3-way match, approvals, vendor setup, terms optimization) and AR (invoicing cycles for high-volume work orders, progress billings, cash application, unapplied cash resolution).Coordinate with Operations / Dispatch for timely billing of quick repairs and maintenance jobs; reduce billing cycle times and DSO.Maintain subcontractor compliance (W-9 / 1099, COIs, lien waivers) and vendor master integrity.Controls, Compliance & Audit
Develop, implement, and maintain internal controls , accounting policies, and SOPs.Prepare audit-ready workpapers ; coordinate annual financial audit and insurance audits ; lead PBC responses.Manage business license and registration renewals (multi-state) and coordinate insurance renewals and documentation.Utilize automated tax tools for sales & use tax (and VAT / GST where applicable); coordinate with external CPA on federal and state income tax filings.Reporting, Planning & Partnership
Prepare management reports (WIP, job profitability, backlog, AR / AP aging, cash forecasts, KPI dashboards) for leadership.Partner with the President and CFO on the Annual Operating Budget and rolling forecasts; provide cost and margin insights.Serve as a point of contact for clients, vendors, lenders, auditors, and other business partners.Deliver ad hoc analyses to support pricing, resource planning, and operational decisions.Qualifications
Required
Bachelor's degree in Accounting or Finance.5+ years of progressive GL / full-cycle accounting experience with US GAAP in a construction and / or facilities maintenance environment.Demonstrated expertise with reconciliations (bank, balance sheet, subledger tie-outs) and accrual accountingProven experience with WIP and over / under billings (Costs in Excess / Billings in Excess) and job costingAdvanced Excel skills (lookups, pivots, error-tracing) and comfort working in high-volume transaction environments.Strong documentation habits; able to produce clear, audit-ready workpapers.Preferred
CPA (active or in progress) or public accounting / audit experience.Experience implementing or optimizing accounting processes and internal controls.Familiarity with construction / field service systems and accounting ERPs (e.g., QuickBooks Online, Sage 100 / 300 / Intacct, NetSuite, Viewpoint / Vista, CMiC, Procore, ServiceTitan, or similar).Multi-state compliance exposure (licenses, sales / use tax, payroll nuances).Competencies
Ownership mindset, accuracy, and urgency—especially around reconciliations and close deadlines.Clear communicator who can translate financials for non-finance partners in Operations.Builder of processes and teams; able to coach a Staff Accountant and AP / AR specialists.Sound judgment, discretion, and integrity in handling sensitive financial information.Work Environment
Fully remote , working EST (New York) business hoursOccasional overtime during month-end / quarter-end / year-end and audit periods.Success Metrics (Examples)
On-time monthly close with complete reconciliations and zero material unreconciled variances.Accurate WIP schedules and over / under billing balances that tie to the GL every month.Reduced billing cycle time and DSO for maintenance and quick-repair jobs.Clean annual audit with minimal findings and timely insurance audit completion.J-18808-Ljbffr
