Administrative Assistant, ENTRY LEVEL

Administrative Assistant

Are you extremely organized and enjoy helping others to be the same? Then this role is perfect for you! We are looking for an entry level, Administrative Assistant to provide administrative support to the Director of Administration. This support includes basic clerical duties, such as answering phones, taking messages, answering e-mails, scheduling meetings, and occasionally reviewing reports.

The PCA Group of Companies is a fully vertically integrated, tech-enabled, and truly omnichannel global distribution company for the worldwide beauty and wellness sector. Led by the founding family for over 30 years, our 1500-person team supports multichannel distribution to 150+ countries. Through our interwoven set of capabilities investments, logistics, retail strategy, and marketing, among others we empower our clients to cut through the noise in an increasingly saturated global market.

This is a full-time, in-person position based in Ronkonkoma, NY. Hours: Monday to Friday, 9:00 AM to 6:00 PM

Role Summary:

The PCA Group of Companies is actively recruiting an Executive Assistant. The Executive Assistant will be a critical member of the team that will build the future of the company. You must possess strong written and verbal communication skills, be equally comfortable and motivated, and able to juggle multiple tasks while prioritizing them appropriately. The candidate should be able to adapt quickly to changes in travel and events scheduling, exhibiting creative problem-solving skills and a flexible, can-do attitude.

Key Responsibilities:

• Direct support for the Director of Administration in supporting the CEO.
• Keep the office and conference rooms tidy and stocked with necessities.
• Cater food for business meetings.
• Data entry and maintaining databases with accuracy.
• Managing and ordering supplies and inventory for office and cleaning staff.
• Work closely with our Accounts Receivable, Accounts Payable, and ad-hoc requests from office and warehouse.
• Performs other ad-hoc duties as assigned.
• Scan and prints documents, also handle Docusign requests from staff for CEO.
• Manage scanning, filing, and organizing documents.
• Support executive staff with administrative tasks as needed.

Qualifications:

• Eagerness to gain office experience, 1-2 years' experience a plus.
• Experience managing your own timeline, prioritizing work, and multitasking.
• Written and verbal communication skills.
• Computer literate (MS Office especially excel, email, digital file management).
• Ability to prioritize, multitask, and maintain attention to detail.
• Bilingual (English and Spanish) highly preferred but not a deal breaker.
• Bookkeeping familiarity.
• Event coordination or customer service experience.
• High school diploma required (associate or bachelor's degree is a plus).

What We Offer:

• Phenomenal discounts on products within the beauty industry and beyond.
• Medical, dental, and vision along with supplemental benefits available after 60 days.
• 401 (k) available after 1 year of service with up to a 4% match.
• 12 days PTO and paid holidays.
• Salary is commensurate upon experience, $22.00 - $25.00 per hour.

Equal Employment Opportunity Statement

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.