Administrative Analyst I / II / Senior - Procurement & Contracts

Administrative Analyst I / II / Senior - Procurement & Contracts

The City of West Sacramento is in search of an experienced Public purchasing professional for the position of Administrative Analyst I / II / Senior - Procurement & Contracts. The ideal candidate will be detail-oriented and organized, with strong analytical and communication skills, and adept at managing multiple projects and deadlines. This position may be hired at all three levels depending upon qualifications and experience.

Housed in the Finance Department focusing on Procurement & Contracts, the position will provide service to and work closely with the Purchasing team as well as representatives from all City departments. Reporting to the Purchasing Manager, this position will be responsible for :

• Reviewing procurement documentation for completeness and compliance with regulations, policies, procedures, and labor compliance requirements.
• Assisting with reviewing solicitations, including Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitations to Bid (ITBs), particularly for construction and public works projects.
• Drafting, reviewing, and routing contracts via DocuSign.
• Opening and reviewing purchase orders in the City's financial system.
• Tracking contracts and maintaining accurate records related to procurement and contracting.
• Providing guidance and training to departments in the areas of procurement, contracting.
• Familiar with public works projects, public contracting code, and labor compliance.
• Collaborating with departments and cross-functional teams on process improvements, policies, and procedures related to procurement and contracting.

This position offers the opportunity to make a direct impact on the City's purchasing and contracting processes while ensuring efficiency, transparency, and compliance across a wide range of projects, including those involving construction and labor requirements.

Preference will be given to candidates with :

The ideal candidate will be a collaborative and flexible professional who brings both technical expertise and relationship-building skills, working closely with the Purchasing team and City departments to ensure successful procurement outcomes.