Executive Assistant

Job Description

Executive Assistant

Join a high-performing as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence.

Company Profile

Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence

High-impact services to top-tier law, finance, and private equity firms across the nation.

Executive Assistant Role

As the Executive Assistant, you will directly support the CEO and act as a central administrative resource across the team.

This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations.

Manage complex executive calendars, appointments, and meeting logistics

Prepare the CEO for meetings and events by compiling reports, documents, and key insights

Track CEOs priorities and ensure timely execution of follow-up tasks

Coordinate domestic travel for the CEO and support team travel needs as required

Maintain and update CRM systems, contact databases, and document archives

Take detailed notes, transcribe meeting summaries, and manage task assignments

Support client-facing events and assist with presentation materials

Manage general office operations including vendor liaison, supply orders, and equipment tracking

Oversee team expense reports and facilitate standard operating procedures for efficiency

Create and edit reports, internal documents, and PowerPoint presentations

Assist with civic, leadership, and professional commitments on behalf of the CEO

Take initiative on special projects and ad hoc tasks in a dynamic environment

Executive Assistant Background Profile :

Bachelor degree required

Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested

Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus

Highly organized with strong attention to detail, time management, and multitasking abilities

Strong written and verbal communication skills; must pass grammar and communication assessment

Discreet and professional, with a high degree of integrity and confidentiality

Tech-savvy with a willingness to learn new tools and systems

Positive, team-oriented attitude with strong interpersonal and relationship-building skills

Comfortable in a small office environment with hybrid flexibility

Must be authorized to work in the U.S. and pass a background check

Proof of COVID-19 vaccination required

Features and Benefits of Client

Competitive salary with annual bonus potential

20 days of PTO annually (vacation and sick leave)

Simple IRA retirement plan with 2% company match

Monthly healthcare stipend

Hybrid work schedule with in-office presence in central Houston

Collaborative team environment that values transparency, growth, and trust

High-touch role with direct access to executive leadership and the ability to make a real impact

Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer : Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Job Requirements

Bachelor degree required, Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment

Meet Your Recruiter

Emily Adamson

Emily Longsworth is a graduate of Texas A&M University with over 5 years of staffing experience at Frontline Source Group as an Executive Recruiter with a focus on placing top Executive Assistants and Administrative Assistants. Her areas of staffing are not limited only to administrative but also her experience within the marketing sector is outstanding. She has specialization with in successful placements for titles such as Chief Marketing Office, CMO, Director of Marketing, Vice President of Marketing, Director of Brand Strategy, Brand Marketing Manger, Head of Marketing Strategy FinTech Growth Marketing, and Marketing Analyst. Working nationwide allows her to truly understand the job market, and how to present her candidates' skills in the most competitive position going into interviews while also making sure her clients are getting the top 20% of talent available within the market. Whether you are searching for your next opportunity or if you need to locate top-quality talent, Emily will be dedicated to your search!

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All interviews are set by appointment only and we do not allow walk-ins at any location. We are an Equal Opportunity Employer, M / F / V / D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.