Payroll Lead

Job Description

Job Description

Description : DEPARTMENT OVERVIEW

The payroll department is responsible for processing and distributing payroll in a timely and accurate manner for multiple entities concurrently. The payroll department coordinates with external vendors, including payroll processing platforms, payroll partners and internal customers including Human Resource, Legal, and Accounting. The payroll department is responsible for reports, earnings information and other payroll data on a recurring basis as well as compliance with federal, state and local requirements.

POSITION OVERVIEW

The payroll lead performs and supervises all activities necessary for the enterprise payroll, including maintaining related records. Processes involuntary deductions such as levies and garnishments, prepares accounting transactions and documents, and updates procedures. Prepares special reports for senior management. Usually requires 5 to 8 years of payroll experience and typically requires an associate's degree or equivalent training and education beyond high school. CPP designation preferred. This is typically a "working supervisor" who spends more than 50% of time personally performing payroll processing and related activities.

ESSENTIAL FUNCTIONS

• Collect and verify timesheet information for all employees / harvest crews.
• Calculate pay according to hours worked, incorporating sick, vacation, etc.
• Compile payroll data such as hours worked / piecework to calculate gross wages for a group or individual harvest.
• Ability to calculate and explain rest & recover time and overtime premium.
• Upload and verify CSV import files from time tracking software into the payroll software.
• Process high-volume weekly payroll (350+ employees).
• Enter data related to new employee enrollment.
• Process and update employee direct deposits, federal and state withholding elections.
• Process employee change from the Human Resources Department, such as new pay rates, job titles, change in status,s and hours.
• Verify pay amounts, hours of work, benefits, deductions, etc.
• Record and post all payroll registers.
• Verify check count with timecard count, obtain signatures, package checks, and distribute to employees and crew supervisors.
• Resolve payroll discrepancies and answer any employee payroll queries.
• Process payroll operations according to company policies and procedures.
• Demonstrates understanding of the H-2A federal program payroll requirements, such as guaranteed rates, tracking hours, corresponding domestic worker status, etc.
• Communicate with department management, staff members, and outside agencies.
• Prepare and submit reports with payroll information to the supervisor / management.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Implement payroll policy updates by updating payroll platforms.
• Innovative and investigates new programs to increase efficiencies.
• Knowledgeable of health insurance and 401K company programs.
• Attends leadership / developmental courses.
• Coordinates and develops standard operating procedures for payroll procedures.
• Provides training on company policies, regulations, and processes.
• Contributes to the development of processes and procedures.
• In the absence of the payroll supervisor, coordinates the daily payroll activities to ensure smooth operations.
• Other duties as assigned.

Additional Responsibilities

Process final paychecks.

REQUIRED SKILLS AND QUALIFICATIONS :

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Requirements :