Administrative Coordinator

This position is eligible for PTO, Benefits, Medical, Dental, Vision

About the Role :

We are looking for a proactive and organized Supervisor to manage pricing and invoicing operations and support the administrative and dispatch team. This role is critical in ensuring accurate pricing, maximizing invoices, and maintaining smooth workflow across the office.

Responsibilities :

• Oversee customer pricing and invoicing processes
• Read and interpret notes / pictures from drivers’ calls
• Ensure invoices are accurate and out by the next business day
• Replicate best practices previously performed by office manager and key team members
• Take initiative to streamline processes and maximize invoicing efficiency
• Use operating systems and Excel to manage records and calculations
• Support team members as needed in administrative and dispatch tasks

Requirements :

Strong initiative and ability to work independently

Experience with arithmetic and Excel

Detail-oriented and able to manage multiple priorities

Comfortable supporting a team of 20 dispatchers and other office staff

Benefits :

401k

Half individual rate for medical, dental, and vision

Collaborative office environment