Real Estate Lease Specialist

Overview Looking to be part of something more meaningful? At HonorHealth, you'll be part of a team, creating a multi-dimensional care experience for our patients. You'll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact. HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more. Join us. Let's go beyond expectations and transform healthcare together. HonorHealth is one of Arizona's largest nonprofit healthcare systems, serving a population of five million people in the greater Phoenix metropolitan area. The comprehensive network encompasses six acute-care hospitals, an extensive medical group with primary, specialty and urgent care services, a cancer care network, outpatient surgery centers, clinical research, medical education, a foundation, an accountable care organization, community services and more. With nearly 17,000 team members, 3,700 affiliated providers and close to 2,000 volunteers dedicated to providing high quality care, HonorHealth strives to go beyond the expectations of a traditional healthcare system to improve the health and well-being of communities across Arizona. Learn more at HonorHealth.com. Responsibilities Job Summary The Real Estate Lease & Space Specialist is responsible for facilitating new leases, advertising available space and processing all real estate documents. Ensures all lease documents are accurate, up to date, and maintained. Manages the supply, capacity, and demand of space. Essential Functions Reviews leases for adherence to standard lease. Processes leases to for abstractions, validates, updates, maintains and interpret lease documents. Process all lease related documents in contracting system. Originates new lease documents, renewals, amendments, etc. as directed. Works directly with landlords, property management representatives, and vendors in providing lease required documents, i.e. certificate of insurance. Ensures compliance with insurance requirements. Reviews property related data, including inventories, budgets, and planning reports to obtain information on property status, needs, and availability. Ensures abstracts and leasing software is up to date. Accountable for accurate lease abstraction. Delivers and creates reports upon request. Responsible for accurate advertisements/listings. Responsible for preparation of lease accounting documents, this may include, but not limited to; vendor set-up, W9 collection, working directly with 3rd party vendor sending rent statements and rent collection to ensure proper invoicing. Review and prepare CAM reconciliations. Verifies the collection of TI reimbursements and disbursements. Work as a liaison with accounting departments to monitor and track rental and operating expense income. Assists and follows through with internal processes implementation for efficiency. Responsible for space management database, spreadsheets, and/or tools needed to update and assist with audits on seat assignments, occupancy, vacancy, tracks, and provides reports. Interacts with department leaders and coordinates moves as approved. Conducts walk throughs of space, provides onsite support, and ensures quality of projects. Obtains quotes and facilitates the work between Facilities and IT. Recommends potential space needs or reassignment of space. Requires ability to visit portfolio to evaluate request, coordinate work, proper approvals, and review final work for approval. Oversees the distribution and creation of certificate of insurance. Coordinates with network insurance company to order and update all commercial liability and property policies for real estate portfolio. Responsible for providing detailed building/property information to network insurance company to ensure that insurance coverage complies. Responsible for tracking and collection of certificates of insurance. Maintains Statement of Values nt. Perform other duties as assigned. Education Bachelor's Degree - Preferred Associate's Degree or 2 years' work related experience - Required Experience 2 years leasing or accounting experience - Required 4 years leasing or accounting experience - Preferred Licenses and Certifications Real Estate License - Required Driver License Valid AZ State Driver's License - Required