Administrative Support Specialist

Job Description

Hours: 8-5 / M-F / Temp to Hire

Purpose/Summary

This position provides administrative support to unit management. The individual will be engaged in the day-to-day operations. The role will assist in varies administrative support projects, and/or processes with preparation of reports and documents. Assigned task include categories such as scheduling, coordination of office events, scanning documentation into systems, inventory of office supplies and handling mail (domestic, international) with designated vendors.

Key Responsibilities

• Performing clerical or office automation services (e.g., preparing correspondence, presentations, drafting or compiling reports) to provide administrative support for a department or organization.
• Perform general administrative tasks, including but not limited to managing office supplies and equipment, answering multiple phone lines, and overseeing the daily flow of mail, correspondence, and filing needs.
• Prepare, analyze, and input data.
• Responds to and resolves administrative inquires and questions.
• Prepare agendas, reports, and presentations, including updating weekly metrics and status reports.
• Acting as liaison with other departments.
• Able to coordinate the activities of and provide support to committees.
• Able to arrange, participate in, and implement as directed conferences and meetings.
• Coordinate department schedules, travel, conferences, meetings, and activities.
• Performs other position relate duties as specified by management.
• Supports commitment to safety and other selected company standards and certifications.

Job Requirements

Education and Experience

• Associate degree in related area of (Office Management, Business Management, Business Administration, Accounting or related field)
• Preferred Bachelor’s degree.
• Government contracting experience a plus.

Technical Skills and Competencies Required

• Five years’ experience in an administrative support role
• Excellent verbal and written communication skills.
• Professional writing skills
• Excellent interpersonal and customer service skills.
• Must be Proficient in Microsoft 365 Office Suite (Excel, Power Point, MS SharePoint, Adobe Pro) to support program management efforts.
• Must be detail oriented and able to multi-task.
• Excellent organizational skills and attention to detail.
• Ability to work independently and self-motivated.
• Must be highly dependable.