Court Documents Clerk III - Hilo, Hawaii

Salary : $4,933.00 Monthly

Location : Hilo

Job Type : Various

Job Number : 25-244KS

Department : 3rd Circuit

Opening Date : 11 / 02 / 2025

Closing Date : Continuous

Position Specific Description

Recruitment Number 25-244KS, Court Documents Clerk III, SR-19, Hilo, Island of Hawaii.

Summary of Duties

Receives and reviews papers and documents for entry as court records which require substantive examination for the full range and variety of case categories and greater number of parties involved in the actions; checks papers and documents for compliance with pertinent statutes and rules and regulations governing the filing of legal documents; dockets cases and documents according to appropriate case categories; renders information and assistance to practicing attorneys in matters pertaining to filing procedures and use of forms; sets hearing dates for cases through publication and / or following discussion with judges exercising jurisdiction; or supervises and participates in the work of lower level court documents receiving clerks; and performs other duties as required.

Minimum Qualification Requirements

Education Requirement : Graduation from high school or equivalent. Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

Specialized Experience : Three (3) years of responsible work experience in the preparation and / or processing of legal papers and documents used in court proceedings (for all levels, at least (2) years of the Specialized Experience must have been comparable to the Judicial Clerk I level or higher).

The experience must have given the applicant the knowledge of the nature and purpose of legal papers and documents being handled, and determining whether all the required information is present in acceptable form.

General Experience : Two (2) years of progressively responsible general clerical work experience, which demonstrated the ability to read, and comprehend and apply written directions.

Substitutions Allowed :

Substitution of Education for General Experience :

1) Successful completion of a one-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the General Experience.

2) Successful completion of a two-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for two (2) years of the General Experience.

3) Study at an accredited college or university may be substituted on the basis of one academic year of study for one year of General Experience up to a maximum of two (2) years.

Substitution of Education for Specialized Experience :

1) Completion of a legal stenographer or legal secretary curriculum from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the Specialized Experience.

2) Study at an accredited university or college in para-legal, legal studies, or law program may be substituted for Specialized Experience on a year-for-year basis, up to a maximum of two (2) years.

3) Graduation from an accredited school of law with a Juris Doctor degree may be substituted for three (3) years of Specialized Experience. Applicants possessing this educational qualification are deemed to have met all of the requirements for the Court Documents Clerk III level.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address : Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.

Education : If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and / or the awarding of the appropriate degree.

for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.

Civil service employees are eligible for a range of benefits, including, but not limited to, the following :

• 13 paid holidays each year, and 14 during election years
• 21 vacation leave days per year
• 21 sick leave days per year
• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
• Free life insurance policy for employees and retirees
• Deferred compensation retirement savings plan
• State retirement plan for eligible employees

CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION

The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and / or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.

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Temporary Positions : Do you want to be considered for temporary positions?

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Minimum Qualification Requirements : This position requires graduation from high school and two (2) years of progressively responsible general clerical work experience, which demonstrated the ability to read, and comprehend and apply written directions.

In addition, you must possess three (3) years of responsible work experience in the preparation and / or processing of legal papers and documents used in court proceedings (for all levels, at least (2) years of the Specialized Experience must have been comparable to the Judicial Clerk I level or higher).

In order to meet the specialized experience requirement, your experience must have given you the knowledge of the nature and purpose of legal papers and documents being handled, and determining whether all the required information is present in acceptable form.

I understand that by answering the following questions, I am attesting that I have read the experience requirements above and have the required experience.

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Education Requirement : Do you have a High School diploma or GED?

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Specialized Experience : This position requires three (3) years of responsible work experience in the preparation and / or processing of legal papers and documents used in court proceedings (for all levels, at least (2) years of the Specialized Experience must have been comparable to the Judicial Clerk I level or higher).

Please describe your work experience which shows you meet this requirement. In your description, be sure to include :

A. Name of Employer

B. Official Job Title

C. Dates of Employment (from month / year to month / year)

D. Average number of hours worked per week

E. A detailed description of the job duties you performed which provided you specialized experience as described above.

If you do not have such experience, write "None" in the space below.

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Transcripts, Certifications, and other verifying documents : You must submit copies of official transcripts, certifications, or other verifying documents by mail or email at the time of application. If you are selected, we will need an original official transcript (not a copy) indicating the completion of the required training or coursework and the awarding of the appropriate degree, certification, or other credential.

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IMPORTANT NOTE : Before submitting your application, be sure to review your application for completeness and accuracy. Failure to provide sufficient detailed information may result in your application being rejected. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month / year), hours worked per week, and a detailed description of your duties for each job listed on your application. Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. However, if you choose to submit a resume in addition to your application, be sure it includes the same employment information mentioned above.

Required Question