Health Information Management Manager

Overview

Health Information Management Manager (HIM Manager) – Location : Nashville Campus – Status : Full-Time – Hours : 8 : 00 am - 5 : 00 pm, Monday - Friday (start time flexible). This is a key management role that combines strategic oversight with hands-on management to lead the HIM department and ensure high standards in medical recordkeeping, privacy, and regulatory compliance.

Summary

Responsible for maintaining all medical records in a manner consistent with Federal and State regulations, TJC standards, and Alive Hospice policies and procedures.

Responsibilities

• Reviews, evaluates and recommends changes to policies and procedures. Works with the Vice President, Organization Improvement to provide input with revisions for clinical documentation.
• Attends forms committee meetings, and other meetings as appropriate and needed, to provide input regarding the medical records process.
• Orients new employees to the medical records policies and procedures as needed.
• Audits patient discharge records for thoroughness and completeness and adherence to policies and procedures (e.g., appropriate signatures and dates, correct scanning and naming).
• Follows up on all delinquent documents, i.e. hospital records, discharge records, or continuous care notes, staff paper entries, etc.
• Supervises the work of Volunteers assisting in the medical records area.
• Checks and monitors status changes relating to patient\'s medical record and status. Notifies Director of Intake and / or Clinical Director and / or Director of Revenue Cycle of discrepancies.
• Maintains and records log of paper records at offsite storage unit.
• Takes and completes requests for medical records from outside sources, adhering to HIPAA, State and Federal guidelines for eligibility to receive records. Collects payment for records as appropriate.
• Makes requests for scatter bed patient medical records from contracted hospitals.
• Maintains the integrity of the agency\'s medical records system and the confidentiality of individual patient records.
• Works with Information Systems as needed related to Electronic Medical Records processes and training.
• Supervises work of Medical Records Assistant.
• Other duties may also be assigned.

Qualifications

Education and / or Experience

Associate\'s Degree (A.A.) or equivalent from two-year college or technical school; or two years related experience and / or training; or equivalent combination of education and experience. Must be an Accredited Records Technician.

Employment details

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