Residency Program Assistant

Job Description

Job Description

Duties and Responsibilities :

Performing administrative duties for GME Manager, Residency Program Coordinator(s) and Faculty members

Screening calls and emails sent from reception

Managing multiple didactics, meeting, and trip calendars for GME Manager, Residency Program Coordinator(s), and Faculty members

Making travel, meeting and event arrangements for residency program

Creating spreadsheets and presentations as directed by the GME Manager, Residency Program Coordinator(s) and Faculty members

Organizing, maintaining, and filing digital files and records

Preparing and editing correspondence, reports, and presentations

Providing quality customer service

Assist with other overflow work as directed by the GME Manager or Residency Program Coordinator

Assisting with various similar tasks for other members of the residency team as directed by the GME Manager

Assisting with resident credentialing

Occasionally traveling to other sites to assist with meetings / projects (including overnight stays for out of town events)

Required Skills :

Excellent organizational, interpersonal and communication skills

Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe, Zoom)

Project coordination experience

Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.

Ability to work well with various levels of internal management and staff as well as outside vendors and clients

High level of flexibility and willingness to help with the daily tasks

Prompt, reliable attendance at the office

Required Qualifications :

Associate Degree in administrative assistant / business administration / management field, or equivalent experience (at least 2 years in a clerical / administrative position)