Office Support Specialist II 2025-02511

Office Support Specialist II 2025-02511

Salary : $22.63 Hourly

Location : Cheyenne, WY

Job Type : Permanent Full-time

Job Number : 2025-02511

Department : Secretary of State

Division : Business

Opening Date : 10 / 09 / 2025

Closing Date : Continuous

FLSA : Non-Exempt

Job Classification : BAAS06

Description and Functions :

The Business Registrar position oversees the adherence of registered companies to Wyomings business laws by reviewing and filing documents related to business formations, annual reports, name changes, reinstatements, trademarks, mergers, and related administrative paperwork. Other responsibilities include recording and releasing UCC and EFS liens under the Uniform Commercial Code and Central Filing System, working with registered agents to ensure proper compliance with the Registered Offices and Agents Act, certifying business documents, and using custom software for managing business and commercial transaction records. This position provides a superior level of customer service and communicates regularly through email, phone, and in person with business owners, attorneys, registered agents, business community members, and the general public.

Human Resource Contact : Jen Shirley / 307-777-6385 / jennifer.shirley1@wyo.gov

Essential Functions :

Conducts detailed technical reviews of forms related to business entities, Uniform Commercial Code (UCC) filings, Effective Financing Statements (EFS), and other statutorily authorized filings. Files or rejects such documents based on statutory requirements, administrative rules, and agency policies within a statutory time frame.

Provides superior customer service on behalf of the Division, handling inquiries from business owners, attorneys, corporate officers, registered agents, and the general public through phone, email, and in-person.

Manages several shared email accounts on behalf of the Division and fields non-compliance issues.

Corresponds regularly with commercial registered agents in the state to ensure proper compliance with the Registered Offices and Agents Act.

Uses custom software programs to scan, record, update, receipt, retrieve, and certify business documents and commercial transaction records.

Additional duties may be assigned.

Qualifications : Preferences :

Preference may be given to those persons with high-level clerical and administrative assistant skills and computer experience.

Knowledge :

Knowledge of Wyoming Statutes pertaining to Business Entities, Trademarks, Trade Names, UCC Filings, and Effective Financing Statement

Knowledge of basic accounting and business principles

Knowledge of records processing and maintenance procedures and systems

Knowledge and understanding of the agency and each respective division / program

Knowledge of investigating alleged non-compliance

Minimum Qualifications :

Education :

Associates Degree (typically in Business)

Experience :

0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

OR

Education & Experience Substitution :

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates, Licenses, Registrations :

None

Necessary Special Requirements :

Physical Working Conditions :

Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

Special physical demands are not required to perform the work.

FLSA : Non-Exempt

Supplemental Information :

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. The state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!