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Administrative Assistant
Administrative AssistantBEHAR GIBBS SAVAGE PAULSON LLP • Long Beach, CA, US
Administrative Assistant

Administrative Assistant

BEHAR GIBBS SAVAGE PAULSON LLP • Long Beach, CA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Pay: $24.00 per hour

Job description:

Pay: $20.00+
Job Type: Full-time
Work Location: In personAdministrative Assistant – Legal Operations & Office SupportLocation: Long Beach, California
Position Type: Full-time
Experience Level: 1+ Years
Practice Focus: Legal Administration | Insurance Defense | Complex LitigationJoin a Litigation Firm Committed to Excellence BEHAR | GIBBS | SAVAGE | PAULSON LLP is a trial-focused law firm handling high-stakes insurance defense and complex litigation. We are seeking a detail-oriented and proactive Administrative Assistant to support our attorneys and legal operations. This role is ideal for someone who thrives in a structured, fast-paced legal environment and enjoys being the organizational backbone of the firm.Who You AreYou are a dependable professional with strong organizational skills and a proactive mindset. You understand the importance of confidentiality, accuracy, and timeliness in a legal setting. You’re comfortable juggling multiple tasks and take pride in keeping the office running smoothly.What You’ll Do

  • Prepare and forward letters to adjusters, clients, and insureds (e.g., mediation, trial, court dates, depositions)
  • Prepare, serve, and calendar supplemental discovery
  • Download, organize, and chart medical records and subpoenaed documents (SDTs)
  • Contact record vendors (e.g., ABI, COMPEX) for updates and missing records/films
  • Handle requests for approval of films and quotes
  • Download links and save documents to case files
  • Calendar due dates for discovery, depositions, and other litigation milestones
  • Assist with expert retention:
  • Draft retention letters
  • Forward records and materials
  • Prepare expert files (3 days before deposition) and calendar deadlines
  • Draft Case Management Conference (CMC) statements for attorney review
  • Assist with trial preparation including exhibits, notebooks, and general support
  • Prepare and serve initial discovery and deposition notices

What We’re Looking For

  • 1+ years of administrative experience, preferably in a legal or professional services setting
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office Suite (especially Outlook and Excel)
  • Excellent written and verbal communication skills
  • Ability to maintain confidentiality and handle sensitive information
  • Familiarity with legal terminology and litigation procedures is a plus

Why Join Us?

  • Be part of a respected and growing litigation firm
  • Work in a professional, collaborative environment
  • Competitive hourly pay
  • Opportunities for growth and development within the firm

Benefits

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Referral program
  • Retirement plan
  • Vision insurance

Ready to Apply?
If you’re ready to bring your administrative skills to a firm that values precision, professionalism, and teamwork — we’d love to hear from you. Submit your resume and a brief cover letter outlining your experience and interest in the role.

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Retirement plan
  • Vision insurance

Work Location: In person

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Administrative Assistant • Long Beach, CA, US

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