AP / AR Specialist
The AP / AR Specialist is responsible for maintaining and managing the daily accounts receivable function within the company. Primary duties include tracking and recording payments from customers, resolving discrepancies, ensuring the timely collection of outstanding invoices and maintaining accurate financial records. This individual will collaborate closely with other departments, such as sales, finance and customer service, to streamline processes, record accounting documents, reconcile accounts with bank transactions, and prepare supplier payments and customer invoices. They will ensure compliance and support accurate financial operations across the company. This is a temporary / contract to hire position and is fully remote.
Accounts Payables / Assets
- Process and book supplier invoices (goods, services, general expenses, intercompany) according to processes and company standards
- Ensure invoice compliance with purchase orders, contracts, or supporting documents
- Manage invoice approval workflows in line with internal purchasing procedures
- Follow up with suppliers and internal stakeholders to resolve discrepancies or disputes
- Prepare suppliers payments and request validation
- Maintain and update the supplier database (creation, changes, validation)
- Update balance sheet reconciliation
- Analyze variations in reporting and explain major variations
- Other AP related tasks and responsibilities as required
Accounts Receivables / Bank
Reconcile movements (bank and cards), including update status in the ERP (NetSuite)Inform Cash team when issues arise (e.g. delays, technical problems, etc.) or when payments are not received as plannedPerform monthly reconciliation (bank and cards)Update balance sheet reconciliationReview customer agreements to ensure proper billing.Manage recurring billing schedules and update account information as required.Generate and distribute invoices accurately and on time, as well as reminder notices as necessary.Manage customer accounts, monitor aging reports and minimize overdue receivables.Outreach and communication related to outstanding customer accountsOther AR related tasks and responsibilities as requiredThird-parties
Provide relevant documents and information to third parties, when authorized / relevant, including auditors, CPAs, social security bodies, pension funds, government authorities, internal teams (e.g., for RFP support), etc.Collaboration & Team Effort
Identify and implement process improvements to increase efficiency and accuracy in AP / AR operations.Utilize AP / AR automation tools and ERP systems to streamline workflows and enhance reporting capabilities.Stay informed of emerging technologies and best practices in accounts receivable management.Analyze trends, identify areas of improvement and present findings to management.Requirements
1-3 years of experience in an AP / AR Accounting roleNetSuite proficiency highly preferredExcellent communication and interpersonal skills for effective interaction with customers and internal stakeholdersAttention to detail and accuracy in processing invoices and paymentsExcellent organizational and time management skillsAbility to work independently and collaboratively in a team environmentAbility to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment