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CYP Child and Youth Program Operations Clerk
CYP Child and Youth Program Operations ClerkNavy Region Southwest Fleet and Family Readiness (FFR) • San Diego, CA, US
No longer accepting applications
CYP Child and Youth Program Operations Clerk

CYP Child and Youth Program Operations Clerk

Navy Region Southwest Fleet and Family Readiness (FFR) • San Diego, CA, US
1 day ago
Job type
  • Full-time
Job description

Overview

Summary Navy Child and Youth Programs (CYP) offers early care and youth services in center-based (birth to five), facility-based (age 5-12), and recreational environments (teen; youth sports and fitness). CYP Operations Clerk are front line representatives and administrative liaisons. They manage the CYP waitlist, coordinate enrollment, oversee recordkeeping, and collect parent fees in addition to a variety of data processing systems. Learn more about us at https : / / www.navycyp.org.

Responsibilities

Duties The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

  • Record Keeping and Reporting Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA). Ensures child registration and enrollment paperwork is complete and current. Ensures all USDA food program records are accurate, up-to-date, and readily available. Reviews and submits completed paperwork for background checks. Maintains office files and records and provides required information to requesting agencies. Prepares necessary daily, weekly, and monthly reports in compliance with reporting policies and procedures and ensures they are submitted timely. Conducts research of records and follows up to resolve discrepancies and problems. Notifies supervisor of any unresolved issues.
  • Liaison with Families and Programs Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies. Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements. Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate. Performs assigned resource and referral duties and assists in maintaining current waiting list.
  • Fees and Supplies Collects fees and charges and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments. Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures. Monitors all supplies and resources and notifies supervisor of items that need to be ordered.
  • Additional Responsibilities Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect. Performs other duties as assigned.

Requirements

Conditions of employment

  • Must be 18 years of age or older and have a high school diploma or equivalent.
  • Complete required training certificates and maintain certifications required by Federal, State, and / or national accreditation institutions used as part of DoD's Child and Youth Programs.
  • Undergo pre-employment and random drug testing. A positive drug test or failure to submit for testing is a basis for removal from this position.
  • Pass a pre-employment physical, provide evidence of immunization, and be free of all communicable diseases.
  • Employment contingent upon proof of education if not provided at time of application.
  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
  • Must meet federal suitability requirements including successful completion of background investigation.

    • Qualifications

    A qualified candidate possesses the following :

  • Knowledge of administrative support functions.
  • Knowledge of general office automation software, practices, and procedures in order to accomplish various work assignments.
  • Knowledge of military CDC, CDH, SAC, YP, R&R and the USDA Food Programs.
  • Ability to maintain a computerized database. Working knowledge of computer keyboard and Child and Youth Management System (CYMS) or equivalent database system.
  • Ability to maintain accurate reports and records and military style documents.
  • Ability to communicate effectively in English, both verbally and in writing.
  • Skill in cash handling required.
  • Two (2) years of administrative experience.

    • Education

  • Must provide a copy of your H.S. Diploma, GED, or College Transcripts (showing degree awarded / conferred) when you apply.
  • Note : If your degree has not been awarded and / or you possess certificates of completion for DoD approved competency-based training courses, and / or a valid CDA / MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent.

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