Head of Institutional Procurement

Head Of Institutional Procurement

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and / or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

The Head Of Institutional Procurement plans, directs and manages the central procurement activities of Getty, including its four programs incorporating ways to reduce costs, provide a high level of customer service, streamline processes (i.e., best practices, software enhancements), and serves as a liaison to vendors, contractors and Getty management.

The Head Of Institutional Procurement must bring a collaborative and forward-thinking, solutions-oriented mindset with a strong grasp of how to balance institutional needs with efficiency and innovation. This role requires someone who can operate within a complex, approval-heavy environment and drive meaningful, tangible process improvementsparticularly in streamlining workflows and reducing paper-based systems.

The ideal candidate will be experienced in managing cost-conscious operations without sacrificing quality and will have a demonstrated ability to adapt procurement systems to support just-in-time needs. Beyond familiarity with best practices, the successful candidate will have led or contributed to substantive organizational change, with clear examples of how they achieved buy-in, navigated challenges, and delivered measurable results. The role calls for someone who can maintain agility while honoring stakeholder expectations, effectively moving initiatives forward in a collaborative, yet decisive manner.

Major Job Responsibilities

Manage the daily operations of the Procurement, Contract Services and Accounts Payable department to ensure that the payments, material, and service requirements of the Getty are met in a timely, efficient, effective, and ethical manner. Provide oversight of all purchases and payments in compliance with Getty policies and procedures. Additionally, compliance with all applicable Federal and State rules and regulations (e.g., Federal Grants).

Develop and expand supplier diversity programs.

Supervise department staff of up to twenty-five including but not limited to assignment of work and review of employee work product. In partnership with Human Resources, is responsible for all personnel decisions including hiring, firing, and training of staff.

Provide continuous staff development opportunities to ensure staff receive sufficient training and possess required skill levels to perform their assigned tasks in a proficient manner; ensure proficiency is maintained in current technologies. Promote and support ongoing teamwork within the department.

Evaluate, make recommendations, and develop Getty-wide purchasing and accounts payable policies and procedures for implementation of standards that represent best purchasing methods.

Plan for future operations of the department with emphasis on effectiveness in meeting the needs of both internal and external customers, statutory and regulatory compliance, and compliance with requirements as set by various granting agencies.

Oversee training and instruction to personnel throughout the Getty community to provide direction as it relates to procurement and accounts payable policies and procedures (e.g., procurement options, best purchasing methods, bidding requirements, appropriate product / service / vendor evaluation, lease vs. buy decisions, contract administration and problem resolution.

Provide leadership over ongoing enhancements and implement new initiatives including software upgrades in collaboration with Getty's IT department (Getty Digital).

Develop and maintain excellent working relationships with all programs and departments through understanding their purpose and objectives.

Serve as the primary resource for staff and vendors as necessary to interpret policies and procedures, assessing client needs and providing dispute resolution when necessary.

Maintain current knowledge of advance purchasing methods and techniques, the Uniform Commercial Code and applicable laws, rules, and regulations as to be able to recommend revisions to existing practices to maximize efficiency, effectiveness, and customer satisfaction.

Maintain oversight of the Accounts Payable operation which includes timely and accurate processing of invoices, managing vendor relationships, resolving discrepancies, AP Month-End closing, IRS submission requirements and all required reporting. Develop, establish, and oversee internal controls and procedures for the AP department and make recommendations to improve processes based upon department needs, such as production levels, training, and efficiency improvements.

Continually evaluate products and services offered by existing and prospective vendors.

Assist customers in selecting the vendor most appropriate to meet their needs through evaluation of competitive proposals. Negotiate with vendors when appropriate.

Review with the Controller on a regular basis real-time reports of contract status and key statistics to monitor and evaluate contract throughput and customer satisfaction.

Manage the competitive solicitation process (e.g., RFx's)

Research and reconciliation of vendor contracts and payments.

Qualifications

• Bachelor's degree in business, finance or related field from an accredited college or university.
• 5 -10 years of progressive work experience managing procurement functions and teams on behalf of an organization.
• Certified Professional in Supply Management (CPSM), Certified Procurement Professional (CPP) or similar designation preferred.

Knowledge, Skills and Abilities

The Head Of Institutional Procurement must be a strategic and agile leader with strong people, operational and problem-solving skills. This role requires the ability to streamline complex processes, manage cost efficiencies, and respond quickly to evolving needs, including just-in-time media and communications requests. The ideal candidate is technology-forward, with experience implementing digital tools to improve procurement operations.

They should have a proven track record of balancing stakeholder needs with action, driving process improvements, and navigating institutional change. Success in this role depends on the ability to lead with both efficiency and adaptability in a high-expectation, collaborative environment. Equally important are strong communication skills, including the ability to clearly articulate the reasoning behind change decisions, and to lead change with diplomacy and patience. The candidate must be capable of guiding teams through new systems, processes, and practices in a way that builds understanding, buy-in, and long-term success.

Key Skills and Abilities include :

Strong leadership, management and time management skills.

Analytical and critical thinking skills.

Demonstrated expertise in independently drafting and analyzing RFP's, RFQ's, RFI's, contracts, business documents and / or other agreements while assuring compliance with applicable laws, guidelines, and prime contract terms.

Strong negotiation skills.

Excellent communication skills.

Demonstrated high level of proficiency in the Microsoft suite of applications such as Word, Excel, and PowerPoint with familiarity with enterprise financial systems (e.g., PeopleSoft, SAP)

Benefits and Perks

Here are just some examples that Getty offers / provides for full-time employees :

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.