Payroll Clerk

Senior Payroll Clerk

Helix ESG seeks a dynamic and talented Senior Payroll Clerk out of our Houston corporate office. Under the supervision of the Payroll Supervisor, the Senior Payroll Clerk will process payroll for multiple entities on a bi-weekly schedule to include special payrolls.

Primary Duties & Responsibilities

• Oracle Time & Labor and Oracle Payroll Systems.
• Process in-house payroll for multiple companies (bi-weekly & special payrolls) on Oracle Payroll.
• Handle Quick Pays and employee maintenance entries in Oracle.
• Oracle production mailer verification (new hires, terminations, changes, etc.).
• Manage time entry for offshore employees in Oracle Time & Labor (OTL) and verify team members' time entries.
• Monitor timecard audit and resolve timecard discrepancies on a weekly basis.
• Setup / maintain / stop child support / garnishments / levies, etc. on employee records within Oracle.
• Run pre-payroll audit reports. Transfer time from OTL into BEE (batch element entry).
• Run OT explosion programs, then validate & transfer OTL BEE batches into Oracle Element Entries.
• BEE entries (adjustments, special pay, etc. anything needed that doesn't get picked up from OTL), research, preparation, entry, validate and transfer to element entry.
• Run payroll processes for all companies / payrolls.
• Run & Audit payroll register, rollback if needed, make corrections, and rerun payroll and register.
• Run post-payroll audit reports. Run various post-payroll processes.
• Run check writer and print checks.
• Run NACHA file and transfer to bank. Run check writer for 3rd party checks and print.
• Run deposit advices and print as needed.
• Run and upload positive pay file for bank accounts. Stuff and mail checks and deposit advices.
• Prepare paperwork for paying taxes, pay federal and state payroll taxes, tax balancing spreadsheet entry / validation.
• Run final versions of payroll reports for electronic documentation.
• Monitor and manage internal Helix PayrollCorp communications, including emails, mail, and phone calls, as well as your own emails.
• Verify employment (VOE), conduct research, complete verification requests, and respond accordingly.
• Sea-time Letters as requested.
• Monitor child support, garnishments, tax levies, and similar transactions, including receiving, tracking, researching, setting up, and notifying the appropriate authorities when necessary.
• Assist with audit and legal requests, ensuring all required information is provided accurately and within the specified deadlines.
• Review and accurately record earnings and tax implications for stock-related transactions, including stock exercises, stock options, restricted stock units (RSUs), and other equity-based compensation, ensuring compliance with applicable tax laws and company policies.
• Assist with offshore shadow payroll, handling payroll OTL entries, payroll processing and deductions for international locations like Singapore and the UK.
• Assist with Oracle testing and documentation efforts for system upgrades, patches, and configuration changes, ensuring all modifications are thoroughly evaluated, properly documented, and align with system requirements and best practices.
• Assist with month-end accruals, quarter-end, year-end reconciling, reporting, and filing.
• Provide backup support for team members during absences or as needed.
• Monitor the organization, filing, and secure storage payroll documents, ensuring proper documentation procedures are followed for easy retrieval and compliance with company policies and legal requirements.
• Assist with special projects as they arise.

Education

High School Degree or Equivalent GED.

Experience & Skills

Additional Responsibilities

Helix Energy Solutions Group is an equal opportunity employer.