Program Assistant (QEP-LEARN)

Job Description

Job Summary

The Program Assistant, under general supervision, provides standard program support.

Essential Duties and Responsibilities

• Assists in the coordination of assigned program.

• Assists with committee meetings and materials.

• Tracks and monitors program budget.

• Researches and recommends changes to existing programs.

• Assists with proposal development.

• Purchases program materials.

• Prepares program correspondence.

• Assists in coordinating logistics and travel for program seminars, workshops, orientations and other special events.

• Creates, establishes and maintains program files, databases, correspondence and program materials.

• Serves a first point of contact for program information and coordinates responses to requests for program information.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

LEARN Support

• Assist with managing partnerships with internal and external partners.

• Maintain and update internship and service-learning partnership information.

• Provide active leadership to students participating in internship and service-learning programs by providing training and use of evidence-based practices.

• Assist in program performance evaluation.

• Collect data of experiential learning opportunities across campus.

• Work collaboratively to create procedures for ensuring the academic quality and integrity of internships and service-learning programs.

• Aid in creation of manuals and other documents to ensure best practices in experiential learning.

• Collaborate with other departments/student services to effectively market experiential learning through outreach programming.

• Assist in the coordination of daily workflow of QEP.

Minimum Requirements

• Education – Bachelor’s degree in a field offered at Texas A&M International University.

• Experience – No experience required.

Knowledge and Abilities

Knowledge of:

• Word processing and spreadsheet applications.

Ability to:

• Multitask and work cooperatively with others.

• Verbal and written communication skills.

Professional Certification of License – None

Physical Requirements – General Office Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision Received/Given

This position generally does not supervise.

Other Requirements

• Evening and weekend work required.

• Position requires on campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $16.00/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume

• Cover Letter

• 3 -5 professional references and their full contact information

• Unofficial transcripts