Payroll / Accounting Specialist

Payroll / Accounting Specialist

Department : Accounting

Reports to : VP and Chief Financial Officer

Salary Grade : 05

FLSA Status : EXEMPT

Prepared Date : 09 / 2025

Summary

Compile and process payroll and associated tasks and entries. Assist in general tax and accounting responsibilities, as well as 401k plan audits. Back-up for Concur administration.

Essential Duties and Responsibilities

• Compile and accurately key all payroll related data necessary to process and meet payroll schedules. Complete payroll related tasks, reports, entries, and reconciliations.
• 401k Plan funding.
• Organize and schedule year end tasks. Supply auditors with requested information. Maintain file retention system.
• Distribute quarterly employee lists.
• Back-up Concur administrative functions, including expense report authorization, credit card bill reconciliation and related period end entries.
• Calculate holiday and vacation accruals at yearend
• Sales tax – provide amounts for A / R invoicing and file state returns. Other government filings such as business registrations, license renewals, and other compliance
• Setting up and modifying all earning, deductions, taxes in ADP WFN
• Managing the ADP garnishment program, deduction in arrears, and multi-state tax programs

Knowledge, Skills and Abilities

Must be computer literate and be knowledgeable of word processing and spreadsheet software. Excellent attention to details. Clear written and verbal communications. Confidentiality is a must. Knowledgeable of general payroll processes.

Supervisory Responsibilities

None

Work Environment

Usual office working conditions with moderate noise such as computers and printers, telephones and copy machines.

Minimum Qualifications

An Associates degree plus a minimum of 5 years of related training and experience or any equivalent combination of training and experience. Bachelors degree in Business Administration, Accounting, or related discipline preferred.

Experience with running payroll utilizing ADP Workforce Now or another ADP software highly preferable

Customers

Internal - 65% External - 35%

J-18808-Ljbffr