Project Coordinator (Electrical Contractor)Stephens International Recruiting, Inc. • Lenexa, KS
Project Coordinator (Electrical Contractor)
Stephens International Recruiting, Inc. • Lenexa, KS
30+ days ago
Job type
- Permanent
Job description
Key Responsibilities Project Coordination
- Assist the Project Manager with developing and maintaining project schedules, budgets, and manpower allocations.
- Use Standardized Procore processes to manage RFIs, submittals, drawings, daily logs, and meeting minutes.
- Coordinate subcontractor schedules and ensure activities align with DL Smith project milestones.
- Track project progress in Procore and communicate updates to the PM and stakeholders.
- Prepare and submit monthly AIA G702 (Application for Payment) and G703 (Continuation Sheet) for client approval.
- Verify percent complete, retention, and supporting documentation with field and accounting teams.
- Enter purchase orders, invoices, and job cost details into Spectrum with accurate cost codes
- Monitor budget performance and help prepare cost-to-complete projections.
- Process and track change orders in both Procore and Spectrum to ensure accurate billing.
- Assist in compiling and analyzing monthly Work in Progress (WIP) reports.
- Gather project performance data (percent complete, cost-to-complete, billings to date) from Procore and Spectrum.
- Identify over/under-billings and communicate variances to the Project Manager and accounting department.
- Ensure WIP reports are completed in time for month-end financial reviews and corporate reporting.
Support to Project Logistics Manager - Assist the Project Logistics Manager in tracking project deliverables, ensuring all contractual and internal deadlines and standard internal processes are met.
- Monitor milestone progress in coordination with project schedules.
- Help maintain deliverables logs in Procore and ensure documentation is accurate and complete.
- Follow up on outstanding deliverables with internal teams, subcontractors, and clients.
- Coordinate closeout activities, including final inspections, punch list completion, and submission of required documents.
- Compile and deliver closeout packages, including as-builts, O&M manuals, warranties, and testing reports, through Procore.
- Track and manage warranty items, ensuring timely resolution and clear communication with clients.
- Maintain warranty logs and support post-completion client needs during the warranty period.
- Maintain a working knowledge of project-specific insurance requirements, including general liability, workers’ compensation, builder’s risk, and subcontractor compliance.
- Assist in ensuring certificates of insurance are obtained, current, and meet contract requirements.
- Support the tracking and documentation of performance bonds, payment bonds, and bid bonds as required by contracts.
- Coordinate with accounting, legal, and project teams to ensure compliance with insurance and bonding obligations throughout the project lifecycle.
- Process service billings for the service department.
- Maintain detailed records of all service billings and payments received.
- Document and track safety observations and inspections in Procore.
- Ensure work meets contractual and project specification requirements.
- Participate in punch list walkthroughs and project closeout documentation.
- Serve as a liaison between field crews, office staff, clients, vendors, and subcontractors.
- Facilitate clear and timely communication using Procore tools and workflows.
- Coordinate with stakeholders to ensure deliverables, insurance, and closeout requirements are met.
- Experience: 1–3 years in construction, preferably with electrical contracting experience.
- Proficiency in Procore project management software.
- Experience with Spectrum construction accounting software.
- Knowledge of AIA G702/G703 billing processes.
- Understanding of WIP reporting, closeout processes, and warranty tracking.
- Familiarity with construction insurance requirements and bonding processes.
- Proficiency in MS Office Suite and project scheduling tools (MS Project, Primavera).
- Valid driver’s license
- Strong attention to detail in technical, contractual, and financial documentation.
- Ability to manage multiple priorities under deadlines.
- Clear and professional communication skills.
- Team-oriented with proactive problem-solving skills.
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Project Coordinator Electrical Contractor • Lenexa, KS
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