Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Location: Norfolk VA

FLSA Status: Exempt

Overview:

Air Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.

We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors. This position is with one of our operating companies' Force Equipment Company

Website: AIR Control Concepts | HVAC Partnerships, Growth & Support Across North America

Job description:

The Accounts Receivable Specialist plays a crucial role in maintaining the financial health of the organization by ensuring timely collection of outstanding invoices. This position is responsible for managing customer accounts, processing payments, and reconciling discrepancies to minimize financial risk. The specialist will work closely with the sales and customer service teams to resolve billing issues and enhance customer satisfaction. By analyzing accounts receivable data, the specialist will contribute to the development of strategies to improve cash flow and reduce overdue accounts. Ultimately, this role is vital for supporting the company's overall financial objectives and maintaining strong relationships with clients

Responsibilities:

• Manage and monitor accounts receivable aging reports to ensure timely collection of payments.
• Process incoming payments, including checks, credit card transactions, and electronic transfers.
• Communicate with customers regarding outstanding invoices and resolve any billing discrepancies.
• Collaborate with internal teams to address customer inquiries and improve billing processes.
• Prepare and maintain accurate records of all transactions and customer communications

• High school diploma or equivalent; associate's degree in finance or accounting preferred.
• Proven experience in accounts receivable or a similar financial role.
• Strong understanding of accounting principles and practices
• Experience with accounting software such as QuickBooks, SAP, or similar platforms.
• Familiarity with financial reporting and analysis.
• Certification in accounts receivable or related field.

Benefits:

We offer a competitive and comprehensive benefits package, including:

• 401(k) with employer match (immediate vesting)
• Medical – HDHP & PPO options, Dental and Vision
• HSA with employer matching contributions
• FSA & Limited FSA
• Employer Paid Life/AD&D Insurance
• Voluntary Life Insurance Plans
• Paid Family Leave
• PTO
• Paid Company Holidays – 10 Days
• Employer Paid Short-term Disability
• Long-term Disability
• Referral Bonus Opportunities
• Other voluntary fringe benefits

Employment Relationship: At-will. This job description does not constitute a contract.