Executive Administrative Assistant

Executive Administrative Assistant

The Executive Administrative Assistant to the General Counsel (GC) plays a critical role in supporting the Legal Department through exceptional administrative execution, sound judgment, and absolute discretion. This is a high-trust, in-office role supporting the GC and the broader Legal Department in a fast-paced environment where priorities shift frequently and confidential information is handled daily. This role is ideal for a confident, highly organized professional who thrives on ownership, prioritization, and supporting senior leaders with precision. This is an in-office position at our headquarters in Louisville, KY, with standard hours of MondayFriday, 8:00 a.m.5:00 p.m. Occasional flexibility and responsiveness beyond core hours are an expected part of the role as business needs arise.

How You'll Create Possibilities

• Own and proactively manage the General Counsel's complex Outlook calendar, including scheduling, prioritization, conflict resolution, and last-minute changes, while ensuring alignment with business priorities.
• Anticipate executive and department needs by preparing the GC for meetings and maintaining clarity, organization, and accuracy in a fast-paced environment.
• Manage and prioritize a high volume of administrative requests for the Legal Department, including document preparation, printing, mailing, logistics coordination, purchase orders, expense reports, and invoice management.
• Arrange and coordinate business travel for Legal Department members, ensuring itineraries are accurate, cost-conscious, and aligned with business needs.
• Plan, coordinate, and support meetings and events as needed, including room reservations, setup and breakdown, email invitations, materials, technology, on-site logistics, and note-taking.
• Serve as a trusted and professional point of contact for the General Counsel and the Legal Department, communicating clearly, directly, and respectfully.
• Handle highly sensitive and confidential information daily with absolute discretion, exercising sound judgment, integrity, and professionalism always.
• Support cross-functional coordination for department initiatives and follow-up tasks, helping ensure priorities move forward.
• Maintain organized legal files and records and support day-to-day office operations to ensure the Legal Department runs efficiently.

What You'll Bring to Our Team

• 5+ years of administrative assistant experience, ideally supporting senior leaders in a corporate or legal environment.
• Proven expertise in Outlook calendar management and administrative task prioritization.
• Advanced proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, Teams); ability to leverage AI tools such as ChatGPT to improve efficiency is strongly valued.
• Strong written and verbal communication skills with a high level of attention to detail, discretion, and follow-through.

Preferred Qualifications

• Bachelor's degree in Business Administration, Legal Studies, or a related field.
• Prior experience supporting an executive leadership team.
• Prior paralegal experience or experience supporting a legal department.

Our Culture

Our work is centered on our People and Culture as reflected in our Zero Distance philosophy and we recognize the importance of reaffirming our commitment to inclusion and diversity (I&D). This underscores our commitment to fostering an environment where every individual feels valued, connected, and empowered to contribute, while positioning our organization to adapt seamlessly to the evolving needs of our workforce and communities.

This reflects our dedication to creating solutions that: Empower colleagues by fostering an environment where all voices are heard, valued, and encouraged to contribute. Strengthen communities where we live and work. Reinforce a culture of belonging, purpose, and engagement. Reflect the diversity of the communities we serve through our workforce, products, and practices.

By further embedding Zero Distance into our People and Culture framework, we will continue to build a deeply connected organization. We are cultivating a culture of engagement, belonging, and connection, because while attracting new talent remains a priority, retention is a cornerstone of our strategy.

GE Appliances is a trust-based organization. It is important we offer our employees the flexibility they need to do their best work while balancing the needs of the business and individuals. When you join GE Appliances, you will have the opportunity to work with your leader to create a flexible work arrangement that balances the needs of the individual, team, and organization.

GE Appliances is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Appliances participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If you are an individual with a disability and need assistance or an accommodation to use our website or to apply, please send an e-mail to ask.recruiting@geappliances.com.