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Legal and Administrative Assistant

Legal and Administrative Assistant

Anderson & Gray, LLCIndianapolis, IN, US
3 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Located on the south side of Indianapolis, Anderson & Gray, LLC, is a law firm concentrating in trust and probate estate administration, estate and gift planning, closely held business organizations and succession planning, and business and real estate transactions.

Anderson & Gray, LLC, is in search of a Legal and Administrative Assistant responsible for the majority of the administrative tasks around the office.   This position is full-time, Monday-Friday, 8 : 00am to 5 : 00pm with hourly compensation, potential overtime, paid time off; health insurance stipend.

Minimum Requirements :

  • Bachelor’s or Associate’s Degree preferred, but not required
  • Applicants with office, law office, or accounting office experience given preference
  • Ability to learn quickly and work independently while following established practice processes and procedures
  • Excellent phone and computer skills, including proficiency in Microsoft Word, Excel, and Outlook
  • Detail oriented and must have the ability to multitask and prioritize workload
  • Must be a team player with willingness to continually review and improve processes

Responsibilities include, but are not limited to :

  • Support a variety of administrative tasks for attorneys and paralegals
  • Greeting Clients
  • Answering phone calls and fielding messages for attorneys and staff
  • Scheduling appointments, maintaining multiple calendars, and coordinating attorney schedules
  • Preparing files for client appointments
  • Copying and miscellaneous document handling and management
  • Document intake and filing; File Setup
  • File management and maintenance
  • Data entry
  • Database Management; Client List update and maintenance
  • Dictation of miscellaneous correspondence with attorneys
  • Incoming and outgoing mail processing
  • Miscellaneous vendor coordinating and scheduling
  • Maintaining supply inventories and supply orders
  • Payment processing and tracking outstanding accounts receivable
  • Company Description

    Established law firm concentrating in trust and probate estate administration, estate and gift planning, closely held business organizations and succession planning, and business and real estate transactions.

    Company Description

    Established law firm concentrating in trust and probate estate administration, estate and gift planning, closely held business organizations and succession planning, and business and real estate transactions.

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