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Admin Office Support 2, Fire Training
Admin Office Support 2, Fire TrainingHarrisburg Area Community College • Harrisburg, PA, United States
Admin Office Support 2, Fire Training

Admin Office Support 2, Fire Training

Harrisburg Area Community College • Harrisburg, PA, United States
25 days ago
Job type
  • Full-time
  • Part-time
Job description

Job Summary : Responsible for performing confidential employee and student data entry, preparing reports, preparing and proofing original correspondence, performing basic accounting functions for assigned area, and conducting moderately complex research.

Minimum Qualifications :

H.S. Diploma or equivalent and 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job

Licensing Requirements :

  • Valid Driver's License
  • Please note that this position is required to comply with PA Act 15. You will need to present completed clearances and training certificates at the time of hire. Please visithttps : / / www.hacc.edu / HumanResources / NewHire / index.cfm (and scroll to PA Act 15 Clearances) for more information.

Hiring Range : $ 44,213 - $55,267

Preferred Qualifications :

  • Customer service experience
  • Experience providing administrative support
  • Experience in a fire service or public safety environment
  • Experience preparing and maintaining training records

    • Job Specific Task List :

  • Provides complex, specialized administrative support in preparing and processing confidential documents, preparing and publishing legally required notices, preparing meeting agendas and minutes, maintaining departmental data and / or other related documents; maintains a variety of confidential files and records - (Essential)
  • Provides administrative support for the Fire Training Unit programs, this includes preparing and maintaining all related paperwork and files : Fire Academy; Local Level Applications; Public Classes; Safety & Security; Certification / Testing; PEMA G Series; Business and Industry - (Essential)
  • Manages and maintains the department's payroll and personnel files, such as verifying payroll time sheets and maintaining confidential personnel information - (Essential)
  • Oversees inventory, instructional equipment repair, and supply orders; ensures necessary office supplies and text books are available - (Essential)
  • Assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing related financial reports - (Essential)
  • Provides administrative support for course creation, registration and billing; maintains certification database and files for all the evaluators and candidates; serves as a record center assistant for the Fire Certification Tests (as needed) which includes : preparing all the paperwork for the examinees and evaluators; pick-up and log in the results from each still station; record the written results; schedule any retests - (Essential)
  • Assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing related financial reports to include : budget transfers, budget queries, Argos reports and Access data reports - (Essential)
  • Organizes and maintains supervisor's calendar, including meetings, travel and project time lines; makes arrangements for meetings, seminars and events - (Essential)
  • Organizes and maintains supervisor's calendar, including meetings, travel, and project timelines; makes arrangements for meetings and / or events; schedule rooms and maintain classroom schedule - (Essential)
  • Assists in overseeing department programs by reviewing forms and documents for compliance with operational policies and procedures - (Essential)
  • Develops, maintains, registers and sets-up for Homeland Security Conference to include : duplications, supplies and registration(s) - (Essential)
  • Sends out instructor / evaluator availability requests - (Essential)
  • Proctors written exams (as needed) - (Essential)
  • Performs other duties as assigned - (Essential)

    • Job Type : Full Time 12 Month

    If part time, hours per week : N / A

    About Us : www.hacc.edu

    Our Purpose : Learning for all; learning for life.

    Our Core Values : A Circle of Caring

    Caring by Creating Our Future Together

  • We work together to shape and build our preferred future.
  • We encourage and celebrate creativity and innovation.
  • We set high goals and strive to achieve them.
  • We strive to provide exceptional service to all who help shape our future.

    • Caring for Each Other

  • We are gateways to student success and opportunity.
  • We promote respect, collegiality, and equity-mindedness in all we say and do.
  • We nurture awareness and cultural sensitivity to create a climate of trust.
  • We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

    • Caring by Doing What is Right

  • We are honest and hold each other and ourselves to the highest ethical standards.
  • We provide the most accurate information available in all communications.
  • We are transparent about our decisions as individuals and teams.
  • We embrace broad engagement in the shared governance process.
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    Office Admin • Harrisburg, PA, United States

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