Recruiting Coordinator

Position : Recruiting Coordinator

Location : Riverside, CA

Department : Human Resources

Reports To : Recruiter

Classification : Non-Exempt (Hourly)

Shift : Monday Friday, 8 : 00 AM 5 : 00 PM

Compensation : $28.00 $32.00 per hour (DOE)

1. Job Summary

The Recruiting Coordinator provides essential support to the Human Resources department and plays a key role in the recruiting process, from scheduling interviews to onboarding new hires. This role ensures a positive and professional candidate experience through clear communication and seamless coordination between recruiters, hiring managers, and candidates. The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, high-volume environment.

This position reports to the Recruiter and works closely with a six-person HR team, including the SVP of HR, HR Generalist, Total Rewards Analyst, Receptionist, Technical Recruiter, and Manufacturing Recruiter.

2. Essential Duties & Responsibilities

Interview Coordination & Logistics :

Manage all interview scheduling through Paycor ATS and / or Outlook, including virtual (Teams), onsite, and panel interviews.

Maintain and customize interview templates to include relevant materials such as resumes, assessments, and PPE requirements.

Coordinate interview logistics-book rooms, send calendar invites, and confirm details with hiring managers and candidates.

Support out-of-town candidates with travel and accommodation arrangements as needed.

Greet and host candidates during onsite interviews, ensuring PPE is provided when required.

Recruiting Support & Candidate Management :

Partner with recruiters to support hiring across production, engineering, and office roles.

Serve as liaison between candidates and management, ensuring timely and professional communication.

Manage interview NDA process and maintain accurate documentation.

Support the offer process, including preparing offer letters and tracking acceptances.

Facilitate pre-employment screenings, such as background checks and drug testing.

Assist with new hire orientations and onboarding documentation.

Identify opportunities to improve scheduling and candidate experience.

Records, Reporting & Compliance :

Maintain accurate and confidential HR and ATS records.

Prepare and update recruiting and onboarding reports using Excel.

Ensure compliance with employment laws, company policies, and data security standards.

Metrics & Standards :

Meet interview scheduling turnaround goals (e.g., within 24 hours of request).

Track and report weekly recruiting metrics, including time-to-interview, time-to-offer, and candidate feedback.

Collaboration & Cross-Functional Coordination :

Work with IT, Facilities, and Payroll to ensure smooth onboarding logistics, including equipment, access, and workspace setup.

Employer Brand & Candidate Experience :

Represent the company's culture and values in all candidate interactions.

Support company participation in recruiting events and career fairs.

Continuous Improvement :

Proactively identify process gaps and suggest improvements for efficiency and consistency.

Assist with updating recruiting SOPs, templates, and documentation.

Physical Presence Requirement :

This is an onsite position based in Riverside, CA; consistent in-office presence is required to support interviews and HR operations.

3. Qualifications

Bachelor's degree in Human Resources, Business Administration, or related field preferred (Associate degree with relevant experience accepted).

Minimum 2 years of administrative, recruiting, or HR coordination experience required.

Experience in a manufacturing environment a plus.

Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Paycor or similar ATS preferred.

Strong knowledge of HR principles, California labor laws, and compliance requirements.

Excellent organizational, communication, and time management skills.

Ability to handle confidential information with discretion and professionalism.

HR certification (PHR, SHRM-CP, or equivalent) preferred but not required.

Bilingual in English and Spanish a plus, but not required.

4. Additional Information

This is a temp-to-hire opportunity with growth potential within the HR department.

Must be able to work onsite Monday through Friday during standard business hours.

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