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Office Administrator

Office Administrator

West River EquipmentMandan, ND, US
25 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Office Administrator – West River Equipment (Mandan, ND)

Full-Time | On-Site | Monday–Friday | Competitive Pay + Benefits

About West River Equipment :

West River Equipment is a locally owned construction and agricultural equipment dealership serving contractors, farmers, and businesses across western North Dakota. We’re proud to offer reliable equipment and exceptional customer support for brands our customers trust.

We’re looking for an experienced and organized Office Administrator to join our team in Mandan, ND . This is a full-time position that is responsible for the organizational and clerical responsibilities of an equipment dealership. Applicants must possess a positive attitude, exceptional communication skills, be detail oriented, and capable of multi-tasking. Must be very detail-oriented and be able to follow written and verbal directions well.

We currently offer Paid Time Off, flexible hours, uniform allowance, retirement account match, and medical expense reimbursements.

We have not, nor will we ever, mandate masks or any vaccine for employees or customers.

What You’ll Do

Accounting & Finance Support

  • Process accounts payable and receivable
  • Prepare and post invoices for equipment and rentals
  • Reconcile customer payments, deposits, and statements
  • Assist with credit applications, financing documents, and collections
  • Assist with preparing time cards and expense requests for the payroll manager

Inventory & Sales Coordination

  • Maintain accurate equipment inventory records
  • Track incoming / outgoing units, serial numbers, and titles
  • Support the sales team with purchase orders, quotes, and documentation
  • Support the parts team with annual parts inventory as needed

    • Office Administration

  • Manage office supplies, mail, and vendor accounts, and general correspondence
  • Handle customer inquiries via phone, email, and walk-in
  • Organize files, reports, and records in both digital and paper formats
  • Coordinate communication and scheduling between departments
  • Assist with onboarding and orientation of new employees

    • Compliance & Reporting

  • Ensure sales, warranty, and financing paperwork is accurate and complete
  • Maintain company records in compliance with dealer and manufacturer policies
  • Assist with internal audits and reporting as needed

    • Compile monthly profitability reports

    What We’re Looking For

  • 2+ years of office administration or accounting experience (dealership, construction, or agriculture industry preferred)
  • Strong understanding of accounts payable / receivable and general bookkeeping, including general ledger accounting
  • Proficiency with QuickBooks, Microsoft Office (Excel, Word, Outlook), and dealership management systems
  • Excellent attention to detail, organization, and communication skills
  • Familiar with profitability reporting and the factors that affect profitability
  • Ability to manage multiple priorities in a fast-paced environment
  • Ability to work independently and support multiple team members
  • High school diploma or GED required; associate or bachelor’s degree in business, accounting, or administration preferred

    • Why You’ll Love Working Here

  • Competitive pay based on experience
  • Monday–Friday schedule
  • Supportive, family-owned work environment
  • Opportunities for growth within our expanding dealership

    • #hc203731

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    Office Administrator • Mandan, ND, US