Accounts Payable Specialist

Accounts Payable Specialist

Reports To : VP of Finance

Location : Boston, MA

Position Type : Full Time, 40 hours per week 100% on site.

Education Level : Bachelors Preferred

Hourly Rate : $28.50 - $30.00, Non-Exempt

Summary : Hiring an energetic and detail-oriented Accounts Payable Specialist to join this growing and evolving Finance Department. The Accounts Payable Specialist will be a key player in the management of the day-to-day function of Accounts Payable. This position will work closely with the Accounting Manager & Controller to strengthen and build the finance department and be a key participant in upgrading the systems in light of significant organizational growth.

Responsibilities :

• Oversee and manage the accounts payable function
• Review and maintain expense side of general ledger ensuring the accurate coding of expense accounts and program codes
• Maintain Accounts Payable files according to established protocols
• Liaison with vendors to promote strong and trusted relationships and trouble shoot issues that may arise
• Create month-end accrual entries and ensure that all AP functions are ready for month end close
• Work closely with finance team to establish budgets for upcoming fiscal years
• Create weekly payment runs
• Update cash requirements on a weekly basis
• Work towards continued improvement in accounts payable processes
• Work with Real Estate and Data teams to ensure accurate rental amounts
• Create timely monthly rent payments
• Track and upload utility information for ~400 utility accounts
• Reconcile utility accounts with active rental units; connect or disconnect accounts as necessary
• Create monthly utility payments
• Oversee credit card expense reporting and ensure that credit card expenses are properly approved
• Complete journal entries related to credit card spending
• Responsible for entire 1099 process at year end
• Complete tasks related to financial analysis, projects and others as assigned
• Follow process to validate and input new vendors
• Other duties as assigned by Controller

Requirements :

Accounts Payable (AP), Account Coding, Coding Invoices, Automated Clearing House (ACH), Check Runs