Senior Accounts Payable Specialist

Description

The Accounts Payable Senior Specialist will be a key contributor to our growing accounting team, responsible for managing full-cycle accounts payable across multiple entities and locations. This role is ideal for someone who thrives in a fast-paced, high-volume environment and is eager to leverage technology to streamline processes.

We’re seeking a candidate with a growth mindset —someone who not only ensures accuracy and efficiency in day-to-day AP operations but also looks for ways to improve and innovate. As we continue to expand our use of AP automation , this role will play an active part in exploring, implementing, and optimizing new systems and workflows.

The ideal candidate is detail-oriented, proactive, and excited by the opportunity to contribute to process improvements that enhance scalability and operational excellence across our organization.

Schedule

This is a full-time, on-site position based in our Central Austin office. Standard work hours are Monday–Thursday, 8 : 00 a.m. to 5 : 00 p.m., and Friday, 8 : 00 a.m. to 12 : 00 p.m. (40-hour work week).

Key Responsibilities

• Manage the end-to-end accounts payable process across multiple entities and locations.
• Accurately enter and track invoices and vendor credits into the accounting system.
• When implemented, process, verify, and reconcile vendor invoices using an automated accounts payable system.
• Receive invoices via email, mail, and vendor portal.
• Maintain the accounts payable email inbox.
• Reconcile vendor statements and address any discrepancies or missing invoices.
• Assist with month-end and year-end closing activities including accruals, account reconciliations, and audit support.
• Route invoices for approval as appropriate, manually or through the AP system.
• Perform regular reviews of the AP aging report to ensure timely payments and resolve outstanding issues.
• Process EFT payments and manual checks and complete the associated positive pay process.
• Calculate and record all sales tax due on appropriate invoices.
• Draft and file any necessary sales and use tax and 1099 filings.
• Maintain lease documentation, schedules, and location listing and update lease payments as necessary.
• Coordinate with internal departments and external vendors to resolve discrepancies and answer inquiries.
• Assist with necessary reports and information for audits internal reporting.
• Support implementation, optimization, and maintenance of AP automation workflows and system enhancements.
• Retrieve department mail.
• Other projects and duties as assigned.

Qualifications and Skills :

Willingness to work with planned AP automation system.

Preferred :

Knowledge of 1099 processing and sales / use tax rules.

Job Benefits

We are a collective unit of passionate people who have come together to reinforce our cause : curing patients who suffer from allergy and sinus problems . We take great pride in hiring enthusiastic, talented individuals who believe in our cause and want to grow our company and its employees.

We recognize that we thrive and achieve advanced patient care because of our ever-growing team. We are better together and there has never been a better time to help make a difference! Aspire currently stretches among numerous clinics throughout Arizona, Colorado, Florida, New Mexico, and Texas, with plans for several more additions. Do not miss out on the lifetime opportunity to help Aspire scale up and reach more patients in more states.