Contracts & Procurement Manager

Position : Contracts & Procurement Manager

Department : Finance

Reports to : Assistant Finance Director with co-reporting to the Finance Director

Emergency Classification : Essential

FLSA Classification : Exempt

Pay Grade : 113

The Town of Fort Myers Beach is seeking an experienced and detail-oriented Contracts & Procurement Manager to join our team! This position plays a key role in ensuring the Town's purchasing and contracting processes are transparent, efficient, and compliant with applicable laws and policies. The ideal candidate will have strong analytical skills, a solid understanding of public procurement regulations, and a collaborative mindset to support departments in achieving the Town's operational and strategic goals.

The Town of Fort Myers Beach Offers a Competitive Benefits Package! Health & Wellness : Comprehensive health insurance with low deductibles and annual maximums. The Town covers 100% of employee premiums and 50% of dependent premiums. Benefits also include employer-paid life insurance, short- and long-term disability coverage, gym membership reimbursement, and more. Work / Life Balance : Employees earn 26 days of PTO annually accrued on a monthly basis. The Town observes 14 paid holidays and offers flexible scheduling options to promote work-life balance. Retirement Planning : Immediate vesting in a 401(a) / 457(b) pension plan with employer contributions-employees are vested from day one of employment. And More!

If this opportunity aligns with your qualifications and career goals, we invite you to review the position description below and apply today to be part of the Town of Fort Myers Beach team!

Position Summary

The Contracts & Procurement Manager is responsible for overseeing and managing the Town's contract administration and procurement functions. This position leads the day-to-day coordination of all contracting and purchasing activities, ensuring compliance with applicable laws, regulations, and Town policies. The Manager is responsible for implementing and maintaining a standardized procurement process within the Town's accounting system and for ensuring that all contracting and purchasing activities are transparent, efficient, and aligned with fiscal controls and ordinances. This position plays a key role in supporting the Town's ongoing redevelopment projects and will adapt as contract and procurement needs evolve over time.

Responsibilities and Reporting During an Emergency Situation : If assigned, employees in this classification will be required to report and carry out duties as directed for the duration of an emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

EXAMPLES OF ESSENTIAL DUTIES

• Serve as the primary point of contact for all contract and procurement activities, assisting departments with scopes of work, compliance requirements, and document preparation.
• Draft, review, and coordinate the routing of contracts, amendments, and renewals through appropriate approval channels.
• Maintain centralized tracking of contract records, including expirations, renewals, insurance compliance, and deliverables.
• Lead the solicitation process, including drafting and releasing Requests for Proposals (RFP), Invitations to Bid (ITB), and Requests for Qualifications (RFQ) ensuring notifications and documentation are compliant and free of errors.
• Coordinate bid postings, vendor notifications, evaluation processes, bid tabulations, and award documentation ensuring notifications are compliant and free of errors.
• Collaborate with the Finance Department to align contract activities with project budgets, funding timelines, and grant compliance requirements.
• Monitor vendor performance and contract compliance, following up with departments or vendors to address deficiencies or discrepancies.
• Participate in long-term planning discussions related to procurement scheduling, contract forecasting, and service continuity.
• Assist with vendor evaluation processes, bid tabulations, and award documentation to ensure all procurement activities are completed accurately, timely, and in accordance with applicable policies and procedures.
• Track key contract dates (renewals, expirations, deliverables, insurance) and ensure timely execution of all contract-related actions.
• Identify and communicate contract-related risks and opportunities to executive leadership.
• Lead the development and implementation of the Town's procurement and purchase order (PO) process, including streamlining workflows and configuring processes within the accounting system.
• Collaborate with Finance staff to align contract activities with project budgets, funding timelines, and grant compliance requirements.
• Monitor vendor performance and contract compliance, following up with departments or vendors to address deficiencies or discrepancies.
• Coordinate with legal staff to ensure contracts and solicitations comply with federal, state, and local laws, regulations, and Town policies, and to mitigate potential risk or liability
• Develop and implement standardized procurement and purchase order (PO) procedures, configuring workflows within the accounting system to improve transparency and efficiency.
• Create and update Standard Operating Procedures (SOPs), templates, and checklists for consistent contract and purchasing practices.
• Maintain and monitor centralized tracking systems for contracts, vendor data, and key renewal dates to ensure proactive follow-up and timely completion of all required actions prior to established deadlines.
• Prepare regular reports and summaries for Finance and Executive Leadership, including contract status, procurement activity, and compliance updates.
• Support the annual audit process by organizing and providing contract and procurement documentation.
• Ensure compliance with municipal procurement codes, Florida statutes, and applicable federal grant requirements.
• Provide guidance and training to staff on procurement policies, purchasing procedures, and contract documentation standards.
• Identify opportunities to improve procurement efficiency, cost savings, and vendor accountability.
• Attend all assigned meetings and events.
• Performs emergency response tasks and assignments as directed.
• Performs other duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

REQUIREMENTS :

Education, Certification, and Experience :

Knowledge, Skills, and Abilities :

Knowledge :

Skills :

Abilities :

Physical Requirements :

Environmental Requirements :

Sensory Requirements :

The Town of Fort Myers Beach is an Equal Opportunity Employer and a Drugfree Workplace.

The Town of Fort Myers Beach provides Veterans' Preference in employment for eligible veterans, spouses of veterans, and qualifying family members, in accordance with the Florida Department of Veterans' Affairs guidelines.

How to Claim Veterans' Preference :

If you require assistance or have questions about this process, please contact Human Resources at (239) 896-4284 or .

Employment at the Town of Fort Myers Beach is contingent upon your successful completion of the following :