Administrative Specialist 1 / Administrative Specialist Trainee 1 / 2 (NY HELPS), WCB Item #5188

Administrative Specialist

Under the direction of the Associate Director of Human Resource Management, the Administrative Specialist 1 will provide professional administrative support for the Office of Human Resources. Duties included, but are not limited to :

• Oversee and perform Human Resource support staff functions.
• Maintain shared Human Resources mailboxes.
• Coordinate Requests to fill (RTF) and Budget Director Approval (BDA) process.
• Notify appropriate staff of status changes / RTF approvals and track agency BDA fill requests.
• Oversee and administer agency orientation program.
• Prepare a variety of complex and confidential reports.
• Prepare correspondence and other documents.
• Maintain confidential files.
• Administer employee performance evaluation and probation programs.
• Administer the License Event Notification Service (LENS) program.
• Create ad-hoc reports.
• Assist with various special assignments as needed.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making permanent non-competitive appointments and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS :

55 B / C QUALIFICATIONS : Individuals certified eligible for the 55b / c program under the Governor's Program to Hire Persons / Veterans with Disabilities pursuant to Section 55b / c of the Civil Service Law will also be considered. To be considered, you must meet the minimum qualifications and provide a copy of your letter of eligibility with your response.

COMPETITIVE MINIMUM QUALIFICATIONS :

Please Note : This position requires both in-office and remote work. A hybrid telecommuting schedule can be discussed with the hiring manager during the interview. We offer a work-life balance and a generous benefits package, worth 65% of salary, including :

The Workers' Compensation Board (Board) is an equal opportunity employer. The Board does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, status as a victim of domestic violence, or other applicable legally protected characteristics. The Board is dedicated to eliminating injustices and ensuring diversity in our workforce so we can better serve our staff and create a space where all feel safe to be themselves. To help meet those goals, we encourage applicants from marginalized communities to apply. We are happy to provide reasonable accommodations during the hiring process. If you have a disability or special need that requires a reasonable accommodation, please send a request to officeofgeneralcounsel@wcb.ny.gov.