Construction Project Coordinator

General Summary

A well-established construction manager is seeking a Project Coordinator for Newport in Jersey City, NJ. The individual will assist with managing and coordinating construction-related projects for a mix of multi-family residential and retail properties.

Specific Responsibilities:

• Assist with managing all aspects of construction projects
• Review blueprints and drawings for all designated projects, including providing comments and take-offs
• Manage the construction administration process: properly name and send out submittals and RFI’s for review by consultants; manage the submittal and RFI tracker that all team members rely on
• Track and manage project scheduling
• Request estimates and manage the bid process, including assisting to write scopes of works and pricing sheets
• Follow construction guidelines and maintain project schedules and budgets
• Assist with the successful negotiation and pricing of construction materials
• Schedule and manage contract negotiations
• Follow established guidelines and procedures to increase communication and overall efficiencies
• Assist with managing subcontractor activities and vendor material ordering
• Participate in the planning phase of construction projects
• Manage the budgeting process for selected projects
• Responsible for meeting financial, budget and forecasting objectives as they relate to new and on-going projects
• Build and maintain relationships with consultants, and contractor contact and leads
• Prepare well-written reports and business correspondence
• Administrative duties to include: meeting minutes; team updates; permit tracking and expeditor coordination
• Additional duties as needed

Qualifications

• Bachelor’s college degree in a real estate-related field: i.e. mechanical engineering, civil engineering, systems engineering, architecture, etc.
• 1–3 years of experience in construction project coordination or a similar role.
• Background in general construction, engineering, or architecture preferred.
• Ability to read and interpret architectural drawings and blueprints.
• Willingness to work extended hours when needed to meet project deadlines.

Skills

• Strong organizational and multitasking abilities with exceptional attention to detail.
• Proactive, adaptable, and solution-oriented approach to challenges.
• Excellent written and verbal communication skills.
• Strong collaboration and teamwork mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite; familiarity with AutoCAD and BIM is a plus.